Building Committee, Town of Stoddard
Minutes for Meeting Convened January 27, 2009
Stoddard Town Hall
5:00 PM
Members Attending: Chairman Dick Briere, Vice Chair Amy Rokoszak, Penny Betz, Sandy Holland, P. J. Lamothe, Harry Power, George Preston, and Arnie Stymest
Absent: Alan Rumrill, David Vaillancourt
The meeting was called to order by Chairman Dick Briere at 5 PM.
This meeting was primarily scheduled to discuss the LGC response to our question regarding the procurement process for the parking lot at the Gould House now that all bids have been rejected. Since that response had not been received, Amy Rokoszak and Penny Betz were asked to give a report on their visit to the architectural school class at Keene State College. John Halter and Amy Kraemer also attended the presentation.
The class was 35 – 40 students. A total of four projects were being presented to them, including ours for redesign of the Gould House and design of a Library. Those who choose to work on our project will look into ADA and all mechanical elements of the building, as well as taking into account traffic flow and any special requirements identified by the users. We will be provided with two to three ideas / plans for each building. Penny reported that the Library has decided that instead of adding onto the current building, because it has so many problems including asbestos in the ceiling and a furnace that could be dangerous, they are pursuing a new building on the same site, but retaining as much of the charm and comfort as possible of the current main Library room. Amy said they asked, for the Gould House, that only the first floor be considered for renovations but ideas were welcomed on connecting the Gould House to the Town Hall. Amy will provide the students’ schedules as they come available and Committee members are urged to attend whenever possible. The students plan to come to Stoddard as soon as schedules and weather allow, but not later than next week. Whatever plans or information that is provided to us will be shared with and vetted by other boards and committees as appropriate. If possible, members of the architectural teams could make a presentation at Town Meeting. The date of Town Meeting and the school year end date may coincide too closely for that to happen, but the idea is being pursued.
The Friends of the Library have determined that they would like to pay for the survey of the Library property. The Building Committee agreed to remove that property from the list of seven we intend to present at Town Meeting. George Preston asked whether we should add in the next property on the prioritized list, which is the Transfer Station, to keep the list at seven properties. Arnie Stymest produced the deed for the transfer station property and it was determined the property could sell, if desired, without a survey. Following discussion, it was agreed that we would leave the list at six properties.
Harry Power said that he has interviewed the Town Clerk, the Treasurer, the Tax Collector, and was scheduled to interview the Town Administrative Assistant the following day (January 28th) re their requirements and suggestions for work space and storage for their specific duties. When the final interview is conducted, he will compile the data and share with the Committee.
A reminder was given that there is a joint meeting of the Select Board, Capital Improvements Plan Committee, Financial Advisory Committee and Building Committee scheduled for Wednesday, February 4, 2009, 7 PM at Town Hall.
The next Building Committee meetings are scheduled for Thursday, February 5, 2009, and Thursday, February 12, 2009, at 7 PM at Town Hall.
Amy Rokoszak moved, Sandy Holland seconded, that the meeting be adjourned. Meeting adjourned at 6:15 PM.
Respectfully submitted:
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Sandy Holland, Secretary