Building Committee Minutes
7:00 PM February 11, 2010
Members present: Penny Betz, Dick Briere, Lou GrandPré, Sandy Holland, Harry Power , Alan Rumrill
Absent: P.J. Lamothe, Amy Rokoszak, David Vaillancourt
Dick Briere called the meeting to order at 7:00 PM.
Dick Briere said he had spent about 90 minutes at Baybutt with Rod Parsons, Fred Mohr and Valerie. They will be present at our next meeting on February 18th and will do a run-through on the program for the Public Informational Meetings. The narrative the Committee provided has been embedded into the presentation. Dick thinks that there will be an introduction of approximately five minutes, and the program will last 20 – 25 minutes. After that, Dick will field any questions or comments from the public unless directed to a specific Committee member.
Some discussion ensued regarding square footages of the Gould House vs. Aho’s plan for new construction and Baybutt’s plan, primarily related to the overall final cost. Lou GrandPré said that it has to be noted that the Gould House has already cost $250K. Harry Power said that parking and other work was also accomplished in that number and using the house for town offices is still preferable because of its location. Lou asked Dick to verify the square footage of each building.
Dick Briere said that besides the presentation for the Public Informational Meeting, Baybutt is developing a color tri-fold brochure that will include photos of the Gould House, Town Hall and new construction. He asked for 100 copies to cover the Friday & Saturday meetings. Baybutt asked how many of the numbers we want included in the presentation and/or handout. Harry will have information on numbers for a bond to include the tax impact. When we do the run-through on the 18th we can ask questions and resolve last issues. There are no more changes to the numbers. Baybutt has spent a lot more time with us that they originally estimated would be spent due to our extra requests.
How to publicize the meeting was discussed with a consensus that we can post at Mill Village Country Store, Mr. Mike’s, Town Hall, Library and the website. It was also decided that, if the money is available, we will post the meetings in the Monadnock Shopper and the Sentinel and also do a town-wide postcard mailing. Lou said he would talk to the Historical Society to see what their mailing costs are. Dick suggested we send the notice to Patty Hill and ask her to post it to her blogsite.
Harry noted that we do have a septic design for the Gould House that was done by Meridien at the time the parking lot was being planned. They guarantee that it will meet with NHDES approval and all we need now is to pay the $300 application fee to the State.
Penny Betz suggested that we tape record or take notes on questions asked at the upcoming presentations. Dick noted that Baybutt had made some minor modifications to the presentation they had given us previously, and he has asked for twelve copies for the Building Committee, the Board of Selectmen and a record file copy. Alan Rumrill provided some historical commentary on the Gould House which will be sent to Baybutt for incorporation. Dick has also prepared a brief summary on the fire department and police station buildings. This year we have given priority to creation of Town Offices and the Town Hall repairs and renovations. Next year the focus will be on the other town-owned buildings. Dick noted that the CIP adopted three years ago noted that Town Offices were annotated as “URGENT”. Even though we have spent a lot of time on them, we have not forgotten the other buildings.
Penny Betz brought information on the Library. They had an inspection by Fire Chief P.J. Lamothe and Deputy Randy Weaver. She asked if they could get bids on insulation and for seven windows. The most urgent needs for the Library are a new heating system, water and septic. It was noted that nearly everyone who offers an opinion wants the Library to stay where it is. There is adequate land there, confirmed by last year’s survey, for installation of a septic, drilling a well, building on an addition and creating parking.
The Committee will determine at the meeting on the 18th whether it will be necessary to meet on the 25th of February. Following the Public Informational Meetings on the 26th and 27th, the Committee hopes to be able to resume meeting just every other Thursday through the remainder of the year.
Penny Betz moved
and Sandy Holland seconded the motion to adjourn. By agreement of the Committee, the meeting adjourned
at 7:50 PM.
Respectfully submitted,
___________________________
Sandy Holland