Building Committee Minutes
7:00 PM November 19, 2009
PRELIMINARY
Members present:, Dick Briere, Lou Grandpre, Sandy Holland, Harry Power, Amy Rokoszak
Absent: Penny Betz, P.J. Lamothe, Alan Rumrill, David Vaillancourt
Quorum: Yes
Attendees: Carol Clark, Arlene DiCorcia, MaryLou & Arnie Stymest
Dick Briere called the meeting to order at 7:08 PM.
The Committee reviewed, item by item, the Baybutt proposal for the Gould House, “Gut and Rebuild”. Many questions were posed that will be asked of Rod Parsons. Dick Briere read aloud Architect Richard Monahon’s report as well, and comparisons were made to reports of all architects and engineers. Amy Rokoszak remarked that all the architects who have inspected the house have indicated that the work could be done for significantly less than what Baybutt has proposed. Mr. Monahon is working up numbers, which will be available soon, to the work he has proposed. It must also be remembered that it is up to the Committee to tell Baybutt exactly what they want and don’t want, which will significantly alter the numbers they have provided.
Amy Rokoszak inquired whether a contract had been signed with Baybutt. Dick Briere answered that after this commitment for the work currently underway is completed, there is no legal requirement to continue with them.
Harry Power asked, relevant to the Gross Maximum Price (GMP) quoted by Baybutt, how would we know what the real cost is? It is customary to quote a “not to exceed” price but to bill at actual cost of time and materials, including fees, overhead, etc. up to that not to exceed price. Further clarification will be sought from Mr. Parsons.
Amy Rokoszak stated that Penny Betz has asked if we can have a meeting where Mr. Monahon can present and defend his findings. It was agreed that we can do that. She also asked that it be a date separate from regular Building Committee meetings. This meeting should be a widely advertised meeting for all interested townspeople to attend.
In reference to how long the Gould House could serve the town’s population, Dick Briere commented on an Emergency Management meeting he had attended the previous night. The Emergency Management Director had stated that there were 900 residents in Stoddard in 2004, and now there are 1100. It is difficult to gauge growth, or lack of, but current statistics would indicate growth is going to be slow to stagnant for at least a few years.
Dick also noted that the Fire Chief has been trying to contact Peter Bonneau of MacMillin to inspect the fire station. MacMillin installed strain gauges more than a year ago. One has shown minute expansion and other cracks are appearing. Arnie Stymest commented that Mr. Bonneau is presently unavailable but MacMillin will send Steve Tarbox to do the inspection.
Dick Briere reminded Committee members that other town buildings (fire station, police station and library) also need to be remembered and addressed. At present, however, town offices are the greater priority. The other buildings will be considered and addressed at the earliest opportunity after town offices.
With four members absent, it was decided to delay discussion of the quote for the Town Hall until more members could be present. The next meetings are scheduled for December 3rd, 10th and 17th.
The meeting was adjourned at 8:40 PM
Respectfully submitted,
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Sandy Holland