Building Committee, Town of Stoddard
Minutes for Meeting Convened April 2, 2009
Stoddard Town Hall
7:00 PM
Members Attending: Chairman Dick Briere, Vice Chair Amy Rokoszak, Penny Betz, Arnie Stymest, David Vaillancourt , Sandy Holland, Harry Power, and PJ Lamothe
Absent: George Preston and Alan Rumrill
Public in attendance: none
Chairman Briere called the meeting to order at 7:01 PM.
Chairman Briere reported that he met with Chris Hamblett of Hamblett Electric to discuss lighting for the new parking area and electrical upgrades for the Town Hall. Mr. Hamblett provided a quote with recommendations/options for upgrades and lighting. It was reported that on Friday, April 3rd, several members of the Building Committee would be meeting at the Town Hall with additional electricians who would be asked for their recommendations and proposals for Town Hall and Gould House electrical and parking area lighting.
Chairman Briere summarized the findings of the research done on the surveyors and their proposals with a conclusion that the proposal provided by TF Moran was the most complete and inclusive and also the lowest bidder (the apparent low bidder’s base price did not include recording fees). TF Moran’s references were excellent. It was agreed that the Building Committee would recommend to the Board of Selectmen on April 6, 2009 that we include an article for the 2009 Warrant to raise and appropriate funds to obtain the survey work for seven town properties. It was further agreed that we request the selectmen to award a conditional contract to TF Moran immediately following Town Meeting if the warrant article is passed. All bidders were made aware that any contract awarded would be on the condition that payment would not be available for their services until July 1, 2009.
Amy Rokoszak noted that she was concerned the KSC students were not moving forward as quickly as she had hoped on plans for the Gould House. It was also noted that the students had been somewhat distracted by people other than the building committee making requests. It is planned so far that the “red room” (room on front left of house when facing it) will be left as it is and two offices will initially be established on the main floor. ADA compliant entry, walkways, and bathroom will be installed. Additional results should be available from the students the week of April 13th. It is tentatively planned to make a presentation at the Library-sponsored Meet the Candidates event on April 30th. Additional presentation(s) of plans for the Gould House may be scheduled as well.
The next meeting date is scheduled for Tuesday April 14th at 7 PM when we will share space with the CIP Committee. The 23rd is marked as a tentative meeting date, and all Thursdays in May are temporarily reserved for meetings.
Meeting adjourned at 8:20 PM.
Respectfully submitted:
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Sandy Holland, Secretary