Town of Stoddard, NH

Building Committee Minutes

7:00 PM December 3, 2009

Stoddard Town Hall

Members present: Penny Betz, Dick Briere, Lou GrandPré, Sandy Holland,

                                            Harry Power, Amy Rokoszak, and P.J. Lamothe

Absent:                  Alan Rumrill and David Vaillancourt

Quorum:              Yes

Attendees:           Dick Betz

Dick Briere called the meeting to order at 7:00 PM.

The Committee reviewed, item by item, the Baybutt proposal for the Town Hall.   A number of items were determined to be unnecessary at this time, i.e., getting a septic design instead of replacing the septic (true of both structures).  . It was determined that the heating system in Town Hall needs to be replaced but the Gould House system is in good condition and should be serviceable for a number of years.  This decision removes from consideration a previous idea of linking the two structures with one heating system.  Additionally, installing a gas system will be more efficient and cleaner, and the need to have any outside structure is eliminated. 

The “contingency” and “general conditions” line items were discussed.  Contingency is a percentage of the total number, so will be proportionally reduced as the scope is fine tuned.  General conditions will also be reduced but not necessarily in proportion to the deleted items, as it includes such items as temporary barricades, portable toilet, dumpster, signage, etc. which will be necessary for job performance regardless of the scope.

Amy Rokoszak asked whether we should consider raising the Town Hall as per Land Contractors proposal of last year.  At least one engineer has cautioned against doing so with a concern that we wouldn’t know what we were getting into (i.e. ledge, boulders) and it could end up being a much more expensive venture than anticipated.  Five members voted against raising the Town Hall.

The Town Hall floor was discussed with a general consensus that it is worth trying to sand it at least one more time.  Lou GrandPré stated that it had not been refinished during the 15 years he was a selectman. 

Dick Betz will ask Architect Rick Monahon if he can be available to meet with the Building Committee next Wednesday, December 8^th.  At some point in January or early February, it is planned to have back-to-back public informational meetings with presentations from Baybutt and Monahon. 

Dick Briere will confirm Rod Parson’s availability to meet with the Committee on Thursday, December 17^th.

The next meetings are scheduled for December 10^th and 17^th.

The meeting was adjourned at 8:23 PM

Respectfully submitted,

___________________________

Sandy Holland