TOWN OF STODDARD

PLANNING BOARD

MINUTES OF THE MEETING HELD April 1, 2008

MEETING CONVENED AT 7:02 PM

Members attending included: Louis GrandPre’, Dale Smith, George Preston, Terry McMahon and Michael Oldershaw, alternate. Excused was Dennis Marquis.

Correspondence: copies of letters to Selectmen on Casey Hayes; various emails concerning Junk Yard Ordinance minutes, National Flood Insurance Program, Building Committee meeting and CIP progress; Application for and finalized Driveway Permit for Lull Road Corporation – Tax Map # 134, Lot # 7; email from Dennis Marquis re: late arrival for meeting; letter of resignation from Casey Hayes; letter from Selectmen re: Hayes Car and Truck.

Minutes of previous meeting: Terry McMahon moved and George Preston seconded to accept the minutes of the March 4, 2008 meeting as presented, the board approved.

Public rudimentary questions: Harry Power asked about the budget increase being requested for 2008/9 at $ 7500. He wanted to know if a line item budget was presented or just a lump sum budget. George Preston also asked if a line item budget was submitted.

Dale Smith said the budget was not broken out but that there was an increase for possible salary increase for the secretary, extra work expected to be required by the SWRPC and extra printing that may be needed for the Growth Management Program.

Harry Power asked if there was a letter from Casey Hayes.

Dale Smith said he would address that item at the correspondence portion of the meeting.

Amy Rokoszak asked if the board was planning on submitting a line item budget?

Dale Smith said perhaps, but he had to get together with George Preston to create the line-by-line budget and he hoped to get that done prior to the budget-hearing meeting.

Amy Rokoszak asked if the board had presented a warrant article to call for a compliance officer?

Dale Smith said it was not the Planning Board’s place to call for a compliance officer on the town warrant. He felt the Selectmen were the ones who should request and budget for that position.

Amy Rokoszak said she was concerned that the Selectmen do not follow up on making sure setbacks are correct on building permit applications.

Dale Smith said if the Selectmen required a surveyor’s stamp on plans presented with a building permit application, that would make a binding issue to make sure the building was outside the set backs.

Harry Power said that the town would never get every applicant to survey lots that apply for a building permit.

George Preston said the referred section of the Selectmen’s minutes (for a compliance officer) were quoting his recommendations but did not believe the Selectmen reached any agreement.

Dale Smith asked Louis GrandPre’ if the Selectmen were calling for a compliance officer on the town warrant?

Louis GrandPre’ said no.

The board then met with Todd and Veronica Amelang for a second preliminary meeting to review the updated plat and then ran down the major subdivision checklist for the Amelang’s information.

Beverly Gay asked if the subdivision proposal by Todd Amelang would leave the large, 152 acre lot, with a potential for cluster housing and if boat slips would be allowed for each parcel?

Dale Smith said that kind of housing would have to follow state subdivision regulations.

Harry Power said the board should check the subdivision regulations, that parking and frontage requirements might regulate how many boat slips could be established in any future subdivision easement over the remaining Amelang lot that fronts on Highland Lake.

General business: Discussion was held on a closing time for agenda items. The secretary related that at a workshop she attended, some towns indicated the Planning Board agenda is closed four weeks in advance of a meeting. She requested a week’s notice to have an item to be considered at any meeting. George Preston moved and Michael Oldershaw seconded to require a weeks in advance of a meeting for any item to be considered, the board approved.

Subdivision applications: None

Site Plan Review: Hayes Car and Truck Site Plan Review was addressed. The Selectmen have requested a joint visit with the Planning Board to the property to review the parcel and reach any consensus in relation to Hayes being in violation of the Original Site Plan Review conditions.

When asked Harry Power remembered that Mike Hayes refused to allow him to enter upon his property for the joint ZBA/Planning Board meeting. He thought he remembered the boards requiring the cars to the left of the parcel, when viewed from the road, to be only business vehicles and that junk cars were only to be allowed to remain for a specific amount of time.

Dale Smith said he found out that the fence was withdrawn as a condition.

Dale also suggested that each existing Site Plan Review be reviewed to understand the conditions required and to ascertain that all those conditions have been met.

He would like the Planning Board to waive moving of the building (that was never moved) and to require an aesthetically pleasing condition be added conditions instead. He reminded the board that the State’s major tourism bureau needed all roadways’ views to be aesthetically pleasing.

Michael Oldershaw said he would like the board to review the whole site plan review packet on Hayes Car and Truck before the site visit. The board established a work session to review the Hayes file for April 7, 2008 at 7:10 PM at the Town Hall.

Other business: National Flood Insurance Program was addressed. George Preston reviewed emails from John Halter and said the board needs to schedule a Public Hearing on NFIP and suggested it be held later in the year when seasonal owners would be able to attend. The board agreed and set June 7, 2008 at 9:00 AM at the Town Hall for that Public Hearing.

Dale Smith suggested a Growth Management subcommittee be established to work up a Growth Management Plan to present to the Planning Board. There was a question as to the makeup of that committee and it was decided that just members of the Planning Board be included. It was also suggested that the subcommittee be formed after the election, as the board would have new members. Terry McMahon noted that the subcommittee would have to review all the Town’s regulations to make sure they all reflected each other.

George Preston thought all ordinances should be updated at that time.

The board learned of a letter of resignation from Casey Hayes had been received 4-1-2008.

Michael Oldershaw moved and Terry McMahon seconded to accept the resignation and send a letter of thanks for all his contributions to the board over the years, the board approved.

Terry McMahon requested the board to accept the CIP as presented at the last public hearing, as changed to reflect the vote at the School District meeting. He reminded the board that the CIP is a budgetary tool that will be changed as the town implements each Capital Improvement item or as new requirements come to light. The board agreed to accept the CIP as presented.

Secretary’s accumulated hours: 52

Adjourned: Terry McMahon moved and George Preston seconded to adjourn at 9:30 PM, the board agreed.

Respectfully submitted,

Patricia E. Putnam

Secretary