TOWN OF STODDARD,  NH

SELECTMEN'S MEETING

JUNE 2, 2008 – 7:00 PM @ TOWN HALL

ATTENDANCE:      John D. Halter

                                    Louis E. GrandPre'

                                    Sandra L. Holland

PERSONS APPEARING BEFORE THE BOARD:

1. Amy Rokoszak – asked what had been done to the Town Hall.  Selectman GrandPre' responded that the rear side had been jacked up and a new sill put in to replace the old rotted sill and new clapboards on that section.  The cost was $2,420.  Mrs. Rokoszak said no decision was made to hire Cutter.  Selectman GrandPre' disputed this and Selectman Halter said he remembered talking about it.  Selectman GrandPre' recommended we continue the rest of the work along the back of the building.  Cutter has quoted $8,100 to finish the repairs.  Mrs. Rokoszak said the two maples on the lot next door should be pruned.

2. Bev Gay – asked who is going to do the bidding on the house next door.  Selectman GrandPre' stated that after July 1^st we can start looking at it and assess the town's financial situation to assure we have enough money on hand that we do not have to borrow.  Also, an inspection needs to be done on  the house before we make an offer.

3. Carol Clark, Ed Saleski & Dick Betz (POSH) – asked what is planned for the Town Hall.  Selectman GrandPre explains the work that was done and the quote for finishing the sill repairs.  The ground around the back of the building will be dug down and stone drainage will be put in to prevent similar rotting problems in the future.  Bev Gay  interrupted to suggest POSH and the Selectmen have a meeting some night other than a Monday.  Thursday, June 19^th at 7:00 pm was tentatively decided on.

4. P.J. Lamothe, Fire Chief – reported the Fire Station lawn needs mowed.  When a resident  does an emergency replacement of a burner (furnace), don't stop them, but have them contact the Fire Dept. for an inspection.

5. Helen Hayes – submitted timber sales receipts from J&S Cordwood and asked that her yield tax be recalculated.  A MOTION was made by John Halter, seconded by Lou GrandPre' and approved by unanimous vote that based on J & S's report, the yield tax will be recalculated accordingly.

6. Robert Blair – building permit application for Tom Lyons to construct a deck at TM# 411-11.4 – APPROVED.

7. Dale Smith – with a list of people who lived in the apartment above the Mill Village Store from 1959 – 1984.  One section of the building burned down in 1982.  Requested a letter from the Selectmen to DES.  The Selectmen agreed the letter would have to say "this information has been presented to us".  Selectman GrandPre' suggests preparing the letter and having the Town Clerk check the information for accuracy.  The letter will go to "DES Underground Storage."

8. Ken Hill – inquired about mileage reimbursement and who gets it and for what reason.  Selectmen indicated the Tax Collector, Town Clerk and Treasurer claim mileage to and from Keene for deposits they make.  Also, travel on town business for conferences, etc. and reimbursable.   Mr. Hill presented a form he'd devised for reporting mileage.  A MOTION was made by John Halter, seconded by Sandy Holland and approved by unanimous vote of the Board to use the new mileage form when more lines have been added to it.

9. Nick Nicoletti & John Baybutt – explained the work the Granite Lake Association is doing toward getting a grant for work that includes the road around Granite Lake.  They will be sending out an RFP to several environmental engineers, aiming to have someone on board for their 7/16/08 meeting.  Selectman Halter spoke to the town's 2007 warrant article and the 2008 appropriation for an engineer's study.  Mr. Nicoletti asked about the town's timetable to complete the study.  Selectman Halter said it should begin soon and we hope to have a report in 6 months or so.  Mr. Baybutt stated he didn't feel Stoddard's roads are causing siltation, but runoff from roofs, cleared land, etc. is.

10. Amy Rokoszak – talks about break-ins on her road and on Shedd Hill Road.

11. George Preston – submitted a letter of interest in serving on the Building Committee.  Selectman Holland says she wants to be the Board's representative to the Building Committee.

12. Bev Gay – suggests putting 20,000 in trust for assessing purposes.

13. Patricia Putnam, Treasurer – with Citizen's Bank information for Selectman Halter to review.

ITEMS FOR SIGNATURE:

1.                  Selectmen's Minutes 5/19/08

2.                  MS-2  Report of Appropriations Actually Voted

3.                  Tax Collector's Warrant   $1,261,293

4.                  Contract – Photocopier service agreement  $348.00

5.                  Road Inventory Form for NH-DOT

ITEMS FOR DISCUSSION/ACTION:

1.      A MOTION was made by Lou GrandPre' and  seconded by Sandra Holland that John Halter be Chairman of the Board for the ensuing year.  Vote:  Aye – Aye - Abstain

2.      Building Permit application – Phil Hamilton – TM# 137-50 – addition

3.Email re:  Passage of GL Engineering Study

4. Memo & attachments re:  Tax Collector's mileage

5. Packet of bills from Library

6. Evelyn's vacation request (6/18/08 thru 6/24/08) – The Board agreed that the vacation time should be coordinated with the fiscal year – REQUEST APPROVED.

7. A MOTION was made by Lou GrandPre', seconded by Sandy Holland and approved by unanimous vote to continue with the Town Hall repair.

8. Selectman GrandPre' reports we've received two paving quotes, one from Lane Construction and one from Brox.  The Lane quote is $1,000 more, but Lou recommends Lane because of their past work with the Town.  A MOTION was made by Lou GrandPre', seconded by John Halter and approved by unanimous vote to use Lane to complete the paving this year.  It was noted that we have one more year on Kings Highway, then Juniper Hill Road should be worked on.

9. The consensus of the Board was for Lou GrandPre' to continue on as the Board's representative on the Planning Board, then Sandy Holland will take over.

LEGAL FOLDER/ Non-Public Pending Litigation:

1.                  Update on Ken Holland case – the Board agreed to meet over the week-end to take a drive by the Holland property to see what he has and/or has not done.

ITEMS FOR INFORMATION/READING:

1.                  NH-DES letter to Laurie Mercer re: Carr Island Shoreland Waiver application

2.                  Planning Board Notice of 6/3/08 public hearing (Demasi – Healy)

3.                  ZBA Notice of 6/9/08 public hearing (Stanley & Sandra Burt)

4.                  Planning Board Notice of Special Meeting 6/18/08 re:  NFIP

5.                  Notice of Mortgagee sale – Darrell Russell property

6.                  NHMA Action Bulletins (2)

7.                  Miscellaneous solicitations newsletters, bulletins, etc.

ADJOURNMENT:   On a MOTION by Lou GrandPre', seconded by John Halter and voted unanimously in the affirmative, the meeting adjourned at 10:18 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant