Town of Stoddard, NH

TOWN OF STODDARD

PLANNING BOARD

MINUTES OF THE MEETING HELD September 15, 2009

MEETING CONVENED AT 7:00 PM

Members attending included: Ruth Ward, Beverly Gay, Terry McMahon, Robert Fee, Dale Smith and Harry Power, Alternate.  Excused were George Preston and Sandy Holland.

Correspondence:  Notification of a Site Walk and Balloon test for Winchester, NH antenna on 9/19; Silas Little letter to Hayes Car and Truck, Email from George Preston notifying of inability to attend tonight’s meeting; Plat from Mike Hayes delivered by Dale Smith at the start of the meeting.

Minutes of previous meeting:  None

Public rudimentary questions: None

General business:

Growth Management – after considering all the information that George Preston has presented to the board it was concluded that the Town of Stoddard is not in a position to undertake a Growth Management Plan at this time.  Terry McMahon moved and Robert Fee seconded that the board no longer pursue a Growth Management Plan and that the board pursue updating the existing Community Planning Ordinances and Subdivision Regulations, the board approved with Harry Power voting Nay.

Rules of Procedure – the outline for Rules of Procedure for Planning Boards, gleened from the LGC website was reviewed.  Various items were completed, where blanks indicated “Stoddardizing” them and the board completed pages 1 – 3.  The Board decided to schedule completiong of the form at the next regular meeting.

Subdivision applications: None

Site Plan Review: Mike Hayes, D/B/S Hayes Car and Truck submitted a draft plat for his site plan sketching out where the living fence would be planted, where proposed fencing would be placed, indicating trees, existing in 1999, which have since died and showing where the existing building was moved to.  There was not indication of the placement of the scrap metal 40-yard container was to be located. There was no written communication from Mr. Hayes and the board was at a loss to know what his intentions are on submitting an “as built” plan. Terry McMahon questioned the scrap metal 40-yard container and wondered what outside storage referred to (in the 11/5/2008 agreement).  It was concluded that it referred to scrap metal as it was noted that an automobile repair facility would necessarily have vehicles stored outside, awaiting repair.  Harry Power suggested the board send Mr. Hayes a letter indicating that when he was in compliance, with the agreement, he should contact the board to schedule a site visit and supply an updated mylar for recording.  Beverly Gay moved and Ruth Ward seconded that the secretary to write Mr. Hayes a letter asking what his intentions are in this regard, the board approved.

Other business:  Robert Fee reported that the Town of Washington is improving the portion of Kings Highway that is located in their town.  This was in conjunction with the discussion of possible locations of future subdivisions.  Ruth Ward will contact the Town of Washington to see what their intentions are with the improvements being made.

Secretary’s Cumulative Hours:  46.50

Adjourned:  Harry Power moved and Robert Fee seconded to adjourn at 8:52 PM, the board agreed.

Respectfully submitted,

Patricia E. Putnam

Secretary

TOWN OF STODDARD

PLANNING BOARD

MINUTES OF THE MEETING HELD September 1, 2009

MEETING CONVENED AT 7:00 PM

Members attending included: Ruth Ward, Robert Fee, Terry McMahon, Beverly Gay, Sandy Holland, Dale Smith and Harry Power, Alternate.  Excused was George Preston.

Correspondence: Minimum Impact Expedited Application for Andorra Forest on School Emergency Access Road; notice of NH OEP annual fall Planning and Zoning Conference on October 17, 2009 at the Mountain Club on Loon in Lincoln, NH – members are to register, beginning on 8/20/2009, on line @ WWW.nh.gov/oep/events/fall_conference/index.htm; email re:  RSA and posting of preliminary minutes; email from Todd Amelang re:  # of copies of mylar and maps required for registering his subdivision; George Preston’s email on questions for growth management and answers; Sandy Holland’s email re:  legislation updates.

Minutes of previous meeting:  Robert Fee moved and Sandy Holland seconded to accept the minutes of the August 4 & 18 meetings as presented, the board approved.

Public rudimentary questions: None

General business: Growth Management – the board decided to postpone discussion of the Growth Management program until September 15^th when George Preston could present his thoughts.  Harry Power referred to the Fire Department planning to ask for a new fire truck, the Town Offices needing to be provided and the School planning on asking for an addition as reasons to be concerned on the grown in town.  He also reported that 90 new home building permits have been issued in the past 3 years as proof that growth is blooming and a slowdown should be considered to retain comfortable tax rates and affordable town spending.  He also referred to historical statistics that indicate:  1995 - 2002 a total of 401 building permits have been issued and 1995 – 2002 a total of 82 new home building permits were issued which equates to 10 per year.

Terry McMahon suggested the board familiarize itself with the Innovative Land Use Planning Technologies document (400 pages) as a basis to consider if the town is eligible for a Growth Management plan.

Subdivision applications: 7:15 PM Public Hearing on a request by Gerry Gerald and Phyllis Forrest for Lot Line Adjustments on Tax Map # 124, Lot # 6 on Whitney Road (Mark Hodgson agent).  Mark Hodgson presented the plan as previously discussed by the board on preliminary consultation.  The proposal calls for a 3-lot subdivision with immediate voluntary merger of the resultant lots to lots 13, 12 & 8.  The checklist for a minor subdivision was consulted.  Sandy Holland moved and Beverly Gay seconded to accept the application as complete, the board approved.  Public comment was called for and none was presented, with one couple in the audience being one of the lot owners merging one subdivision lot with theirs.

The public hearing was closed at 7:20 PM.  Terry McMahon moved and Robert Fee seconded to approve the lot line adjustments, the board approved.

At that point a latecomer, Al Grieze-Jurgelevicius, rose to ask to place a complaint.  As the public comment portion of the meeting was closed and the application was approved, Mr. Grieze-Jurgelevicius was informed of completion of the hearing.  He complained that he was on time and wanted to know how to proceed.  The board told him he has 30 days to appeal the decision.  He was also given a copy of the regulation pertaining to an appeal, from the NH Planning and Land Use regulation book.

Mr. Hodgson will download the Voluntary Merger form from the town web site and get them completed for action at the next board meeting.

Site Plan Review: Hayes Car and Truck follow-up.  The Hayes Car and Truck file was consulted and the latest communications with that business were reviewed.  Ruth Ward moved and Beverly Gay seconded to have the board secretary contact Silas Little to have a letter sent warning of the dire consequences of ignoring the agreement signed by the board and Mr. Hayes on 11/05/2008 and ensuing communications from the board to Mr. Hayes, the board approved.

Other business:  Policies and Procedures for the Planning Board were postponed to the 9/15/2009 work session with the secretary to email all members a copy of the updated, but not approved, ZBA Policies and Procedures as a guideline.  Ruth Ward also passed out an outline found on the LGC website for their consideration.

Robert Fee informed the board that Joani Doherty had contacted him on the possibility of presenting an overview on Deliberative Democracy, a program he participated in re:  Pisgah Park.  The board thought the 3^rd Tuesday in October would be a good time for that overview.  Robert Fee will contact her to see if her schedule can accommodate that time.

Harry Power asked if there were to be a commercial district would all commercial enterprises have to be located within that area.  Terry McMahon said there should be guidelines established for a commercial district and when an applicant can find an acceptable parcel the board would consider that placement.

Robert Fee thought a commercial/residential mixed-use district might work.  He referred to the Winchester Street area of Keene where commercial enterprises are located along the road and residential areas are behind them.  He thought the commercial enterprises would buffer road noises and make for quiet residential areas.

Secretary’s Cumulative Hours: 39.0

Adjourned:  Beverly Gay moved and Harry Power seconded to adjourn at 8:40 PM, the board approved.

Respectfully submitted,

Patricia E. Putnam

Secretary