TOWN OF STODDARD, NH

SELECTMEN'S MEETING AGENDA

AUGUST 31, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

SCHEDULED APPOINTMENTS

1.         GREG DER MANOULIAN, RICHARD PEYTON & KEITH PARKER– follow up on building permit application.  The PUC# was added to the permit to build a bedroom and a bathroom in the upper story of an existing garage on TM# 421-17.  Permit approved.

2. MARCIA KAYSER, LIBRARY TRUSTEE – requested use of the Gould House basement for storage of a screen house and some boxes of books.  The general consensus of the Board favored approval of this request.

3.   DOUG HALL – Mr. Hall could not attend the meeting, but submitted a letter and verification of DES approval for him to construct an addition at TM# 102-65 & 66.  Building permit approved.

MISCELLANEOUS PUBLIC SESSION:

1. RON GORGES – submitted a building permit application to construct an addition to an existing garage on property owned by Kenneth Kent at TM# 115-65.  Permit approved.
2. DANA FOOTE – submitted a building permit application to construct a new house on his property at TM# 110-25.  Permit approved.
3. ARLENE DICORCIA – reported she had obtained quotes on repairing the windows and panes of Town Hall.  Carbone quoted $55/hr; Portland Glass quoted $240 for all panes; NH Historic Windows & Sash quoted $75/hr.  Mrs. DiCorcia recommended NH Historic Windows & Sash and said she would contact them to come in on Friday to look at the windows and quote.  Mrs. DiCorcia offered to pay for one half of the project, but the Selectmen gave no indication of accepting or rejecting her offer.
4. HARRY POWER (On behalf of the Building Committee?) – reported that Thursday night an energy audit is being done on the Town Hall.
5. ROY MAROTTA – submitted applications for a pistol permit and an exemption.

WORK SESSION

ITEMS FOR SIGNATURE:

1.                  MS-1 Extension Request form

2.                  MS-4 Revised Estimated Revenues

3.                  Statement to accompany Disabled Exemption information request

4.                  POD plan for Nelson, Stoddard and Sullivan – Chairman Halter brought this plan to the meeting, explaining it will be used if Sullivan is the actual Point of Dispensing in the event of a pandemic.  On the Chairman’s recommendation, all Board members signed the plan.  A meeting will be held in Nelson on 9/9/09.

ITEMS FOR DISCUSSION/ACTION:

1.                  Selectmen’s Minutes 8/17/09 – A MOTION was made by Selectman Stymest and seconded by Selectman Holland to approve the 8/17/09 minutes as written.  VOTE:  Stymest-Aye,   Holland-Aye,   Halter-Abstained

2.                  Selectmen’s Minutes 8/24/09 – A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to accept as written the minutes of 8/24/09.

3.                  Selectmen’s Non-public Minutes 8/24/09 – A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to accept the 8/24/09 Non-public minutes as written and that they be sealed indefinitely.

4.                  Informational Meeting Minutes 8/26/09 – A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to accept as written the Informational Meeting Minutes of 8/26/09.

5.                  Administrative Assistant’s Report

6.                  Suggested flow sequence for compliance officer – Letter from Harry Power – A recommendation and MOTION was made by Selectman Stymest and seconded by Selectman Holland to hire Harry Power as Compliance Officer.  VOTE: unanimously in favor. 

7.                  Building Permit revisions - Building permit information was given to Mr. Power for review and comment.

8.                  Telephone calls from the Transfer Station to Westminster, Ma. were questioned.

OLD BUSINESS

9.                  Administrative Procedures:

a.)    Review of old Selectmen’s policies  - No action or discussion.

b.)   Selectman Stymest asked for a copy of the letter from Police Standards and Training.

c.)    Selectman Stymest suggested there be a sign-in sheet for the attending public.  Discussion resulted in no consensus or decision.

10.              Anytime Auto septic system – a brief letter is to go out asking for an update for Monday, Sept. 14^th.

NON-PUBLIC FOLDER

1.                  Correspondence from Marcia Kayser

MISCELLANEOUS PUBLIC SESSION

NONE

ITEMS OF INFORMATION/READING:

1.                  Building Committee Preliminary Minutes 8/20/09

2.                  Shoreland Impact Permit – TM# 134-07 – Robert Huettner (Lull Road Corp.)

3.                  Police call sheet 8/20/09 – 8/30/09

4.                  Letter from Police Chief re: civil forfeitures issued for unlicensed dogs

5.                  Miscellaneous newsletters, solicitations, etc.

ADJOURNMENT – MOTION by Chairman Halter, seconded by Selectman Holland and approved unanimously to adjourn at 9:15 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S INFORMATION MEETING

AUGUST 26, 2009

6:30 PM @ TOWN HALL

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

Recycling Presentation By:       Patrick Corcoran (Corcoran Environmental Services, Inc.)

Mr. Corcoran provided a Powerpoint handout to those in attendance, introducing himself and briefly detailing the recycling options his company could provide to Stoddard.  At present he owns no trucks and hires out all waste hauling.  He noted several things, from his observations of the Stoddard Transfer Station, that he suggested be done differently.  He thought the attendant should be more available to give direction to the public.  Commercial customers (contractors) are now being allowed to dump freely.  He suggested charging by the yard or requiring them to separate the debris they bring in.  It was questioned how one person can monitor dumping, particularly when the facility is busy.  Mr. Corcoran said the attendant has to engage with the public.  He spoke about charging a user fee for refrigerators, etc.   Selectman Holland and Bev Gay both spoke up in favor of offering one free pass per household for one refrigerator, one stove, one washer, one dryer and so forth.   Asked how co-mingle things are sorted, Mr. Corcoran said it is done by machinery using an optic eye.  He noted our facility doesn’t have enough space or quantity to bale cardboard.  Recyclables would go to the plant in Manchester (glass, cans, paper).   The monthly costs under the current contract with Waste Management were mentioned as being high.  Mr. Corcoran said he had no numbers for the town at this time, but would bid when a bid package is sent out.   Chairman Halter said the current contract is based on a limited tonnage and he knew of only one time when we went over the contract limit and that was the year of the flood.  At that time, Waste Management did not charge us for the overage.  Mr. Corcoran asked for the Board’s interpretation of the contract going forward, adding he thinks there is a discrepancy between the contract and the actual charges.   The biggest issue is educating the public.   It was suggested that bidders be asked to bid with and without disposal fees.  Bev Gay talked about instituting a numbered sticker system.  Chairman Halter indicated the reason they are not numbered is due to the costs associated with maintaining the records.   Bid specs need to be put together.  Mr. Corcoran suggested widening the entry and dividing it so there is one obvious way in and one way out.   Dumpster diving is a liability and the town would be liable if a “diver” gets hurt, Mr. Corcoran said.  A “swap shop” was discussed with Mr. Corcoran indicating he doesn’t particularly like them because people sometimes use them dispose of junk items that really should be put in the metal bin or elsewhere.  He noted that we could get a universal waste shed from NH the Beautiful.  They also have signs, buildings, and swap shops.

Adjournment:                8:25 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

MONDAY, AUGUST 24, 2009

7:00 PM @ TOWN HALL

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

Ø      REVIEW/SIGN MANIFEST & BILLS

Ø      PLEDGE OF ALLEGIANCE

SCHEDULED APPOINTMENTS:

7:00     STEVE LAMOUREUX - Would like to build an addition to his house at 475 Juniper Hill Road, consisting of a bedroom.  The town assessment card says he has two bedrooms now and the septic system is for a two-bedroom house.  A private appraisal lists his house as having only one bedroom.  Mr. Lamoureux thinks the town’s assessor considered a 6’ X 7’ storage closet a bedroom.  Chairman Halter indicated that at the end of the process, if there are only two bedrooms, that is what matters.  Mr. Lamoureux was advised to meet the PUC requirements and prepare a plot plan to go with the building permit application.

7:15            RICHARD PEYTON, KEITH PARKER, GREG DER MANOULIAN & GORDON GARNETT – re: building permit & letter we sent July 20^th.  There is a one-bedroom cabin with a loft on the Der Manoulian property (TM# 421-17).  They want to put a bedroom and bathroom on the second floor of the existing garage.  The septic system is for three bedrooms.  Chairman Halter asked about heat and learned they will heat with propane.   The gentlemen were asked to come back once the PUC information is complete.

MISCELLANEOUS PUBLIC SESSION

1.        ARLENE DICORCIA – indicated she knows someone wants to get the Town Hall windows professionally cleaned.  The Administrative Assistant noted the old window and panes are stored above the restrooms.

2.        BEV GAY – noted another trash company had expressed interest in bidding on the Transfer Station.  She is waiting to hear back from them to find out if they can provide a full-service contract.   Mrs. Gay asked if the dumpster requirement is on the building permit and was told it is on a handout given with each permit application.  Mrs. Gay then commented on the fans borrowed from the Stymests and suggested the town purchase some.  The consensus of the Board was to have David Young check into what Wal-Mart charges for such fans and, if under $30.00 each, to buy two.

3.        MARY LOU STYMEST – said she has discussed with the CEO, the Women’s Fellowship and the Garden Club and each organization will donate $50.00 toward having the Town Hall windows cleaned, if done by a licensed and insured professional.  Chairman Halter asked the Administrative Assistant to check into whoever did it the last time.

4.        LOU GRANDPRE’ – said the Building Committee is working on the Town Hall windows.  They need to be re-glazed and the broken panes replaced.  Architects are scheduled to come in Thursday night to go over the Town Hall.  Chairman Halter called for no action by the Board this week on washing the windows.  Just research.

SELECTMEN’S WORK SESSION:

ITEMS FOR SIGNATURE:            NONE

ITEMS FOR DISCUSSION/ACTION

1.                  Minutes of August 17, 2009 meeting – Selectman Stymest asked that the minutes be amended to say there was no police call report.  Selectman Holland noted a few other items to be added and said she would amend the minutes accordingly.

2.                  Minutes of August 10, 2009 meeting – A MOTION was made by Selectman Holland and seconded by Selectman Stymest to accept both sets of minutes from August 10^th as written.  Motion approved by affirmative vote with Chairman Halter abstaining.

3.                  Minutes of August 10, 2009 Non-Public Session

4.                  Letter from Dave Marazoff – Cross Country Appraisal – Selectman Holland voiced concern with the idea of deferring payment on changing to Avitar software.  The Administrative Assistant indicated four lists of the proposed property values are to be ready by Friday for the Board to review for approval next Monday.   A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to advise that the proposed timetable is acceptable.

5.                  Letter from Police Standards & Training Council – No action to be taken.

6.                  Letter from Joan Read – Health Officer issue at Franco property – Chairman Halter suggested a letter be sent saying a complaint was received and we would like to give them the opportunity to clean the property up without turning it over to the Health Officer.  Additionally, ask that they follow up with the Board on the cleanup.

7.                  Response from Attorney Fernald re: Ken Holland site visit – Another letter will be sent with the wording suggested by Attorney Fernald, that if we receive no response and administrative warrant will be obtained.

8.                  Letter from Harry Power re: Compliance Officer position – No action to be taken

9.                  Electricians & Plumbers – No new information.

MISCELLANEOUS PUBLIC SESSION

1.  DAN EATON – submitted a list of Financial Advisory Committee appointments.   Questioned why a building permit is needed to put a roof over an existing deck.  Selectman Holland suggested approving the permit with the fee waived.  A MOTION was made by Selectman Holland, seconded by Chairman Halter and approved by unanimous vote to waive the building permit fee.

ITEMS FOR INFORMATION/READING

1. Police Calls for service
2. Letter from Geoff Jones re:  Robb Reservoir
3. Planning Board Prelim. Minutes 8/18/09
4. Planning Board Notice of Public Hearing
5. Copy of letter from William Schreiber to Attorney Hockensmith
6. NH DES Shoreland Impact Permit – Douglas Hall TM# 102-65
7. Forest Fire reimbursement = $99.91
8. Highway Block Grant = $8,115.33
9. Letter from Cartographics re: rate increase for E911 street numbering
10. Letter from CASA (Court Appointed Special Advocates)
11. Town of Greenfield – public hearing notice re: telecommunications facility
12. Faxed  “Health Alert”

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to recess the meeting.

A MOTION was made by Chairman Halter and seconded by Selectman Holland to enter non-public session to discuss a personnel matter under RSA 91-A:3, II (a).

VOTE:   Halter-Aye, Holland-Aye, Stymest-Aye.

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to seal indefinitely the minutes of the non-public session.

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to come out of non-public session.

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to adjourn the meeting at 8:40 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

AUGUST 17, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:         Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Frannie Graf (acting)

Pledge of Allegiance

SCHEDULED APPOINTMENTS

7:00 PM:            MARY HICKS- had a complaint about the neighbor Joel Hicks’ dog coming onto their property. She stated that this has happened many times and that she had talked to David Vaillancourt a few times about the matter. Mary Hicks was also upset because she had sent a letter to the Selectmen and was confronted about the letter by Joel Hicks prior to the meeting. The Selectmen explained to Mary that the letter was not opened until fifteen minutes before the meeting had started and did not know how he learned about the letter. David Vaillancourt and Joe Sarcione had been to both Hicks residences prior to the Selectmen’s meeting regarding a fire, not the dog. Selectman Sandra Holland stated that she would call David Vaillancourt to discuss the complaint with him following the meeting.

2.         During Public Miscellaneous Comments:

            a.  Arlene DiCorcia stated her thanks for the installation of the No. Circle street sign.

            b.  Joe Van Schaick reported that an individual had suffered a broken leg from a jet ski accident on Highland Lake and was doing OK.  He has received a number of calls regarding algae bloom.  Water testing had occurred two weeks prior and results were OK, as well as pH. 

            c.  Carole Briere inquired whether there was any forward movement on town-wide hi-speed internet or cell phone service.  Selectman Holland stated there was nothing new to her knowledge.

Due to Evelyn Nadeau’s vacation schedule, the police report for the week prior was not available.

With no more business to come before the Selectmen, meeting adjourned at 7:30 pm.

Respectfully submitted,

Frannie Graf

TOWN OF STODDARD, NH

SELECTMEN'S MEETING

AUGUST 10, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:      Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

SCHEDULED APPOINTMENTS

7:00 PM            ROD BOURNE – Re: cleaning construction sites of brush & debris –Mr. Bourne did not attend.

A MOTION was made by Selectman Stymest to enter non-public session for the purpose of discussing matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the Board under RSA 9a-A:3, II (c).  Motion seconded by Selectman Holland and approved by roll call vote: Holland – Aye, Stymest – Aye.

A MOTION was made by Selectman Holland to come out of non-public session and seal the minutes.  Seconded by Selectman Stymest and approved by affirmative vote.

MISCELLANEOUS PUBLIC SESSION:

1.      WILLIAM DUMOULIN – presented a building permit application, on behalf of his son Peter, for construction of a deck at TM# 122-13.   Permit approved.

2. ARLENE DICORCIA – asked for news on the North Circle sign.  The Administrative Assistant noted the sign had not yet been delivered to the Selectmen’s office, but she had heard that a member of the Building Committee had recently signed for a delivery, which might have been the sign.

WORK SESSION

ITEMS FOR SIGNATURE:

1.                  Appointment of Harry Power as Planning Board Alternate

2.                  Land Use Change Tax Form – Andorra Forest – Emergency Access to School

3.                  Letter to Ken Holland – signed despite no response from the Town Attorney.

ITEMS FOR DISCUSSION/ACTION:

1.                  Selectmen’s Minutes 8/3/09 – Amended to include an entry that the Administrative Assistant had received an email from the Police Department reporting there was no Police Call Sheet because there were no calls.   A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by affirmative vote to approve the minutes as amended.

2.                  Administrative Assistant’s Report

3.                  Building Permit – Senna Construction – TM# 108-25 – New House –Approved.

4.                  Lane vs. Brox to back up shoulders on Kings Highway – Brox did not re-quote.  Selectman Holland noted receiving an email from Chairman Halter indicating he was leaning toward the Lane quote.  A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by affirmative vote to accept the quote from Lane Construction. 

5.                  Electricians & Plumbers  - Selectman Holland MOVED to accept Dean Huber as the Town’s first call electrician.  Motion seconded by Selectman Stymest and approved by affirmative vote.    A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by affirmative vote to accept F.H. Hamblet, Inc. as the Town’s backup electrician.  Any decision on the plumbers was put on hold to allow the Selectmen time to place calls and obtain quotes from some more plumbers.

6.                  Selectman Stymest indicated the light over the front door should be left on.  Asked if an energy saving bulb was in the lamp, the Administrative Assistant stated Dean Huber had sealed the lamp, but she thinks the old bulb is still in it.  An energy saving bulb can be used when the old one goes out.

OLD BUSINESS

7.                  Administrative Procedures:

a.)    Review of old Selectmen’s policies (on hold until 8/24/09)

8.                  Anytime Auto septic system (on hold until 8/24/09)

ITEMS OF INFORMATION/READING:

1.                  Planning Board Minutes (Preliminary) 8/4/09

2.                  Planning Board Minutes (Approved) 7/21/09

3.                  Building Committee Preliminary Minutes 7/30/09

4.                  PSNH notice of electric rates change

5.                  Miscellaneous newsletters, solicitations, etc.

A MOTION was made by Selectman Stymest to enter non-public session to discuss matters which, if discussed in public, would likely affect adversely the reputation of a person other than a Board member (RSA 91-A:3, II (c).  Motion seconded by Selectman Holland.   Vote:  Stymest – Aye, Holland – Aye.

A MOTION was made by Selectman Holland to adjourn from non-public session and seal the minutes. Motion seconded by Selectman Stymest and approved by affirmative vote.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

AUGUST 3, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to transfer $40,000 from savings to checking.

New House Rules for conduct of Selectmen’s meetings were read aloud by Chairman Halter.  A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to enact the House Rules.  The rules will be posted each week by the entryway.

SCHEDULED APPOINTMENTS

1.            DAVID YOUNG - presented quoted for vacuum cleaners, recommending a Bissell Powerforce priced at $69.94 at Walmart.  The same model machine was priced $79.00 at Sears.  A MOTION was made by Chairman Halter to buy the Bissell Powerforce at Walmart recommended by David Young.  Motion seconded by Selectman Stymest and approved by unanimous vote.   The Administrative Assistant offered to pick up the vacuum with the Town’s credit card.

2.         LINDA & BLAIR LOUNSBURY - indicated their 2008 abatement application had been rejected on the basis of not filing an inventory.   Chairman Halter explained the State Statutes require the inventory to be filed with the Town each year by April 15^th.  The penalty for failure to file is $10.00 and it precludes the property owner from the abatement process.  Mrs. Lounsbury asked what the inventory is.  Chairman Halter said the form goes out to all property owners in March each year asking for information about the property, changes to the property and census information.  Stoddard relies on the information provided to keep property assessment information current.  Mrs. Lounsbury indicated having problems with not receiving tax bills and other mail from the Town.  She has talked with Cross Country Appraisal about the wetlands on the property.  Chairman Halter explains that Cross Country Appraisal is currently conducting a statistical update for the town, and when it is completed hearings will be held and the Lounsburys will have an opportunity for review of their assessment at that time.   The town is divided into several different neighborhoods, each with its own base rates that are used to determine assessed values for the properties.  The base rate is considered average and may be adjusted up or down depending on the quality of the land, so if the land is wet and marshy the base rate would be reduced to account for that.   Different neighborhoods move in the market at different rates.   Mr. Lounsbury asked if there is another factor besides the assessment in determining the taxes.  Chairman Halter indicated the town’s budget is another factor, that the amount approved by the voters is applied to the assessed values to determine taxes.   Mr. Lounsbury asked if the assessors will come out and look at his property.  Chairman Halter noted that under the cyclical revaluation contract, at least once every four years each property in town will be visited and measured.  Mrs. Lounsbury indicated she thinks the wetland on the property is increasing or was not caught in the prior assessment.   Chairman Halter reviewed the assessment record and noted a 15% deduction from the overall land value as well as a 70% reduction and a 15% reduction from the value of the water frontage.   It was not stated on the card why those reductions were applied to the land values.   Asked the percentage of abatements granted, Chairman Halter noted that this year two were turned down because of inventory issues and all others were granted some reductions.  Mrs. Lounsbury provided a new mailing address for all tax bills, inventories and correspondence.

3.         DICK BRIERE - reported to the Board that the electrical work in Town Hall is done.  A sub panel was put in the kitchen and all the main hall receptacles are off the new panel.  The main hall lights are still on the old panel.  PSNH will be installing a new meter in the near future.   As for other Town Hall work, the Building Committee is looking at priorities.  Selectman Stymest inquired about the status of the cabinets in the Gould House.  Mr. Briere noted they have not been sold or removed yet. 

MISCELLANEOUS PUBLIC SESSION

1.         BEV GAY - asked why not write a check to Walmart for the vacuum so David Young can pick it up.   The consensus of the Board was in favor of this option.

2.            PATRICIA PUTNAM - requested and was given a replacement check for a voided staled check.

3.            ARLENE DICORCIA - asked if anyone has looked at King’s Highway by Ken Hill’s, noting there is a wet area there.  Selectman Holland said she thinks there is a spring there.  Chairman Halter noted the water tables are also up due to the rains.

WORK SESSION

ITEMS FOR SIGNATURE:

1.         Dog Warrant

2.         Letter to Police Standards and Training

ITEMS FOR DISCUSSION/ACTION:

1.            Selectmen’s Minutes 7/27/09 - A MOTION was made by Selectman Stymest, seconded by Selectman Holland and approved by unanimous vote to accept the minutes as written.

2.            Informational Meeting minutes 7/22/09 - A MOTION was made by Selectman Stymest, seconded by Chairman Halter and approved by unanimous vote to accept the minutes as amended.

3.            Administrative Assistant’s Report –Survey update from TF Moran was read aloud by Chairman Halter.   A telephone call from Donna at the Marina reported the town parking and landing areas had washouts from the rains, causing hazardous ground to walk on.  The consensus of the Board was for Chairman Halter to contact David Vaillancourt about the washouts.

4.         Building Permit - Senna Construction - TM# 108-25 - New House --Application on hold until the septic information is received.

5.         Sample Health Officer job description, complaint form and Certificate of Occupancy checklist used by the Town of Washington.  These forms were provided by Jim Berry for our reference.

6.         Letter from Vachon Clukay re: preparing our MS-5 form - Chairman Halter explained problems encountered with the Financial Report (MS-5) back in the early 1990’s when the amount due the school district was continually mis-stated, thus causing the town’s fund balance to be in error.  Vachon Clukay were called in to conduct an audit.  They have been preparing the MS-5 each year since.

7.            Chairman Halter reports that a piece of ash tree fell on the new tent at the Library.  David Vaillancourt brought in a bucket truck and took care of the limbs and brush.  The tent cover is in good shape, but the poles are bent.  We looked into insurance and learned we have a $1,000 deductible.  The tent cost around $450.

8.            Selectman Stymest noted that Fire Chief Lamothe had cited a grill violation at the Marina, and asked if the Board should get a copy of any letter she sent.  Chairman Halter indicated the Board did not usually get copies of letters the Fire Chief sends, but had never requested them.  

9.         It was noted that Fire Chief Lamothe rescued a person at the Highland Lake dam recently.

10.       Ken Holland follow-up.  Another letter is to be sent with seven potential dates listed, asking Mr. Holland to select one for the Board to conduct a site visit.  The letter is to be reviewed by the Town Attorney for recommendation.

OLD BUSINESS

11.            Administrative Procedures:

            a.)            Purchasing Policy - Selectman Holland recommends turning this proposed                     policy over to the Financial Advisory Committee for review.  The                                        consensus of the Board favored this recommendation.

            b.)            Review of old Selectmen’s policies - The Board agreed to review these                            individually over the next few weeks, then bring recommendations to a                                   meeting.

12.            Anytime Auto septic system (from 2 weeks ago) - To be followed up on after the Chairman’s vacation.

13.                          Update from Chairman on Police Report requests (from 3 weeks ago) - No discussion or action.

14.       The Administrative Assistant reported receiving an email from the Police Department stating there was no Police Call Sheet because there had been no calls.

MISCELLANEOUS PUBLIC SESSION:

ITEMS FOR INFORMATION/READING:

1.         DRA Technical Information Release re: Reducing Appropriations to Offset State             Revenue Reductions.   

2.         DRA Technical Information Release re:  Special Meetings

3.            Community Kitchen letter

4.            Multiple registration forms from UNH Technology Transfer Center

5.            Miscellaneous newsletters, solicitations, etc.

ADJOURNMENT:            MOTION by Selectman Stymest to adjourn at 8:55 p.m.  Seconded by Selectman Holland and unanimously approved.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant