Town of Stoddard, NH

Minutes of meetings of the Board of Selectmen

A complete record of all the Selectmen's minutes are available at the Town Hall. The Administrative Assistant is available in the Selectmen's office on Wednesday and Friday from 10:30 am to 2:30 pm. Minutes of the meetings are posted at the Town Hall, the Town Clerk's office, and this website.

Selectmen's Informational Meeting September 30, 2009

Submitted by minutes on Wed, 09/30/2009 - 2:22pm.

TOWN OF STODDARD, NH

INFORMATIONAL MEETING

SEPTEMBER 30, 2009

7:30PM @ TOWN HALL

 

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

 

 

BESTWAY DISPOSAL had been schedule to offer a presentation concerning operation of the Stoddard Transfer Station, but failed to attend the meeting.

 

 ADJOURNMENT:      8:00 PM

 

Respectfully submitted,

 

 

 

Evelyn Nadeau

Administrative Assistant

Selectmen's Reconvened Meeting - September 30, 2009

Submitted by minutes on Wed, 09/30/2009 - 2:19pm.

TOWN OF STODDARD, NH

RECONVENED SELECTMEN’S MEETING

SEPTEMBER 30, 2009

7:15 PM @ TOWN HALL

 

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

 

Administrative Assistant:            Evelyn Nadeau

 

ITEMS FOR SIGNATURE:

1.                  Letter to Paul Fiondella as recommended by the Town Attorney

2.                  MS-1 form

 

ADJOURNMENT:  7:30 PM

 

 

Respectfully submitted,

 

 

 

Evelyn Nadeau

Administrative Assistant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Selectmen's Minutes - September 28, 2009

Submitted by minutes on Wed, 09/30/2009 - 2:16pm.


PRELIMINARY MINUTES
TOWN OF STODDARD, NH

SELECTMEN'S MEETING

SEPTEMBER 28, 2009

@ TOWN HALL, 7:00 PM

 

ATTENDANCE:      John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

 

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

 

SCHEDULED APPOINTMENTS

 

1.                  P.J. LAMOTHE, FIRE CHIEF – with a Memorandum of Agreement (MOA) for a grant for radios capable of analogue and digital for Selectmen’s signature.  A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to approve the MOA and sign it on behalf of the Board.   Chief Lamothe reported that a HazMat situation occurred when someone deliberately drove his  vehicle into Island Pond.   Also reported:  Mill Village Store passed inspection.  An exhaust fan needs a minor repair due to a minor problem when the electrical was installed.  That is being fixed within two weeks.  The Marina is waiting for a quote.  An inspection was done on Aten Road.  As for Mr. Champney on Doe Road, that is in the Fire Marshall’s hands now.

 

2.         MARY & JON HICKS – gave a letter to the Selectmen detailing how Lou GrandPre’ had stopped by to see if they had any sanitary facilities on their property.  They now have a port-a-potty on site.  Chairman Halter stated he agreed with what the letter said except for one word.  He had “asked”, rather than “told” Lou GrandPre’ to check the property out.   Mr. GrandPre’ noted he never went onto the property and could see the port-a-potty from his truck.  Selectman Stymest took issue with Chairman Halter having asked Mr. GrandPre’ to check into it, saying he thought it circumvented having Dr. England go there and no other Selectman was consulted on this after the Board agreed to have Dr. Englund visit the site.  Stymest commented said he didn’t think it was ethical.  Chairman Halter disagreed with Selectman Stymest’s assertion, saying he had asked Mr. GrandPre’ friend to friend, and because of his association with the Hidden Lake Association.  Chairman Halter then told Mrs. Hicks that the fact that they had a port-a-potty on their property would have been an important piece of information the previous week.  Chairman Halter said Dr. England has said someone from DHHS may accompany him this Wednesday to Hicks’.   Lou GrandPre’ asked the Board if he could address Selectman Stymest’s recent comments faulting him for the time he has spent at Town Hall.  Selectman Stymest voiced refusal to discuss it because the Board was not in the Miscellaneous Public Session portion of the meeting.  Chairman Halter agreed the Board was not in the Public Session part of the meeting.

3          PAUL FIONDELLA – stated he is having difficulty getting a mortgage on his Stoddard property because it is deemed “seasonal” by the town.  Under EnvWq1004.17 (State Administrative Rules) if the property was lived in year-round (9 months per year or more) prior to 1990.  Insulation and a heating system were installed in 1970, and the house had a well, electricity and a septic system pre-dating 1970.  Mr. Fiondella made the point that the Stoddard Community Planning Ordinance fails to define “seasonal”.  A proposed letter was given to the Board to resolve this issue.  Chairman Halter indicated the Board will need to discuss the letter.  Selectman Stymest recommended running it by the Town Attorney before making a decision.  The general consensus of the Board was to seek an opinion from the Town Attorney.

4.            MARCIA KAYSER, LIBRARY TRUSTEE – appointment rescheduled to next week.

MISCELLANEOUS PUBLIC SESSION:

 

1.      ELLEN MASON, TAX COLLECTOR – provided information on a property which was foreclosed on and needs an abatement for a lien placed on it in error.  TM# 135-05 – abatement amount = $546.25.

2.      BEV GAY – gave the Board an application to NH The Beautiful to be filled out for signage for the Transfer Station.  She mentioned a big sign with the hours for the front gate.  No discussion from the Board.

3.      PAM ROSS – had a solar system installed and is applying for a rebate.  Ms. Ross needs a building permit or other documentation to submit with her rebate application.  Selectman Stymest suggested giving it to the Compliance Officer.  A letter is requested stating Stoddard does not inspect or require permits for installations of solar systems.  Chairman Halter indicated a letter could be written after Ms. Ross speaks with the Compliance Officer.

4.      PATRICIA PUTNAM – the parsonage basement has mold and volunteers will be tearing off 2 X 4’s and replacing them.  Ms. Putnam asked for a key to the Transfer Station for the demolition debris.  A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to approve the request.   (As it later turned out, there was not a spare to provide.)

5.      ARLENE DECORCIA – stated the estimate she had asked for was to replace four window panes in Town Hall, but the quote was for much more than that.   It was agreed the Board would review the quote later in the meeting.

 

 

NON-PUBLIC SESSION with Police Chief Vaillancourt – A MOTION was made by Chairman Halter to enter non-public session to discuss a personnel issue.  Motion seconded by Selectman Stymest and approved by unanimous vote.

 

A MOTION was made by Chairman Halter to come out of non-public session and seal the minutes indefinitely.  Motion seconded by Selectman Stymest and approved by unanimous vote.

 

WORK SESSION

 

ITEMS FOR SIGNATURE:

1.                  Payroll Authorization for Kelly Taylor – Library Director

2.                  Town Hall rental form for the pot luck dinner held 9/18/09

3.                  Town Hall rental form for Friends of the Library 10/10/09 Tag Sale

ITEMS FOR DISCUSSION/ACTION:

1.                  Selectmen’s Minutes 9/21/09 - A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to accept the minutes of 9/21/09 as amended.

2.                  Informational Meeting minutes 9/23/09 (will be available 9/28/09) – A MOTION was made by Chairman Halter, seconded by Selectman Stymest and approved by unanimous vote to approve the minutes of 9/23/09.

3.                  Sheila Healy letter from last week (Septic=3 bdrms/ House = 3 bdrms/ Garage = bunkroom set up for 4 children)  Assessment record has been updated based on the information she provided.   A letter will be prepared for next week saying the Board has reviewed her letter and the assessment was adjusted accordingly, and in reviewing the file it was found that there is a septic system for a three-bedroom house and the house is listed with three bedrooms.  We wouldn’t expect to find living quarters in the garage.  They will need to upgrade the septic system and we will then upgrade the building permit to bring the property into compliance.

4.                  Proposal from NH Historic Sash & Windows – to be turned over to the Building Committee for consideration when the sequence of repairs is established.

5.                  Administrative Assistant’s report (will be available 9/28/09)

6.                  Police call sheet (will be available 9/28/09)

7.                  Selectman Stymest indicated a problem with unauthorized postings appearing on the board by the front doors.  A MOTION was made by Chairman Halter, seconded by Selectman Stymest and approved by unanimous vote to prohibit unsigned or anonymous  postings on the board.

8.                  The Administrative Assistant suggested the meeting by recessed rather than adjourned so the Selectmen can sign the MS-1 form on Wednesday before the Informational Meeting. 

 

OLD BUSINESS

9.                  Administrative Procedures:

a.)    Review of old Selectmen’s policies – No Action taken

10.              Anytime Auto septic system – Mr. Z. will be in next Monday

11.               

MISCELLANEOUS PUBLIC SESSION

 

ITEMS OF INFORMATION/READING:

1.                  Letter to Cynthia Burton

2.                  Letter to Mark Taft, Principal at the school

3.                  SWRPC memo:  Safe Routes to School Program

4.                  DRA Chart detailing due dates for forms and documents

5.                  SWRPC memo re: Brownfields Forum

6.                  Coalition Communities latest

A MOTION was made by Chairman Halter to recess the meeting until Wednesday, September 30, 2009 at 7:15 pm.

 

 

Respectfully submitted,

 

 

 

Evelyn Nadeau

Administrative Assistant

Selectmen's Minutes-September 21, 2009

Submitted by minutes on Mon, 09/21/2009 - 12:30am.



TOWN OF STODDARD, NH

SELECTMEN’S MEETING

SEPTEMBER 21, 2009

7:00 PM @ TOWN HALL

 

ATTENDANCE:         John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

 

                                    Evelyn Nadeau, Administrative Assistant

 

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

 

Chairman Halter opened the meeting by stating there would be strict adherence to the agenda, that if a person or item is not on the agenda, they or it would not be heard.  The “House Rules” were read aloud.

SCHEDULED APPOINTMENTS

1.)        JON & MARY HICKS and DAVID VAILLANCOURT, POLICE CHIEF - Mary Hicks read aloud a letter to the Board reiterating the content of her letter from the previous week and adding a notation that on September 16th Joel Hicks’ dog Jenna was again on her property, she called animal control and eleven (11) minutes later Chief Vaillancourt arrived at her property.  The dog had already left by then.  The letter accused Joel Hicks of stalking her and her husband based on the fact that they have heard crackling sounds in the bushes at night.  Another letter, written by Jon Hicks, was also read aloud by Mary Hicks.  The letter detailed civil problems between the two neighbors, some of which have already been resolved, and issues with the Police Chief.  Chairman Halter asked Chief Vaillancourt for input.  Chief Vaillancourt reported that, with regard to the fire-pit issue,  the Fire Warden had called dispatch requesting his presence to “keep the peace”.   Other times when the Hicks’ have called about the dog, Chief Vaillancourt has gone to Joel Hicks’.  He has gone to Joel Hicks’ four or five times concerning the dog.  Joel Hicks was in the audience and asked the Chairman if he could speak, to which the Chairman agreed.  Joel Hicks said his puppy goes to the fire-pit on Jon and Mary Hicks’ property because she has been feeding it.  Whenever the dog goes over the hill, she calls.  The dog has been restrained and has a radio collar.  Mary Hicks has admitted to feeding Jenna when she was a puppy.   Chief Vaillancourt stated that Joel Hicks is working on training the dog and has a 100’ run.  Mary Hicks said she does not feed the dog.  Chairman Halter stated that it seems everyone is doing their best to resolve the matter.  Joel Hicks indicated Jon and Mary Hicks have been to his property looking for their dogs, too.  Chairman Halter said he thinks Joel Hicks is doing what he can.  Joel Hicks voiced concern for his kids what with the bears in the area.  He stated he has no reason to stalk anybody, but he sometimes walks on his own property looking at the trees.  Selectman Holland indicated she doesn’t see that the Selectmen have any jurisdiction over the matters discussed.  Selectman Stymest asked how many calls doesn’t Chief Vaillancourt respond to.  Chief Vaillancourt noted there was one incident when he was out of town, but other times, by the time he arrives the dog is not running loose.

 

2.)            HARRY POWER, COMPLIANCE OFFICER - submitted a proposed new building permit form.  A couple of minor amendments to the form were suggested and it was noted the checklist for the applicant should be amended to include the plot plan requirement information.  Chairman Halter noted there is no requirement for permits for free-standing decks, or roof replacements, or replacement in kind of existing buildings.  Mr. Power noted that anything within 250’ of the shoreline requires a permit from the Department of Environmental Services (DES) before a building permit can be issued.

SELECTMEN’S WORK SESSION

ITEMS FOR SIGNATURE:

1.         Intent to Cut on TM#E 410-09 owned by Andorra Forest

2.         Oath of Office for Beverly Power for re-appointment to the ZBA

 

ITEMS FOR DISCUSSION/ACTION:

1.            Selectmen’s Minutes of 9/14/09.   Chairman Halter noted that in follow up to Mr. Fiondella’s discussion an email was sent to Cross Country Appraisal but no response had been received thus far.  Selectman Stymest indicated he had come in to talk with the appraisers during the hearings.  Selectman Stymest made a MOTION to accept the minutes as written.  Chairman Halter seconded the motion.  Vote:  Halter-Aye, Stymest-Aye, Holland-Abstain.

2.         Deposit and rental fee for Town Hall use on 9/18/09.  It was noted that the application has not yet been returned with approvals from the Police and Fire Chiefs.  Selectman Stymest made a motion to waive the fee for the pot luck.  Discussion:  Chairman Halter indicated there is a difference between public and private events.  Selectman Stymest read off a list of groups for which waivers have been granted, including Garden Club, Friends of the Library and others, and noted that this function was to honor a former town employee.  Motion seconded by Selectman Holland.  Vote:  Halter-Abstain, Holland-Aye, Stymest-Aye.   Further discussion:  Selectman Holland asked that Police and Fire Chiefs be emailed or faxed Town Hall rental applications to speed up the process, or put the applications in a folder somewhere in Town Hall where the Chiefs can find them to review and approve.

4.            Selectman Stymest commented that people are coming into Town Hall and socializing with the Administrative Assistant preventing her from getting her work done.  Stymest went on to say that former Selectman Lou GrandPre’s truck has been seen in the parking lot and he has been socializing and interfering with the Administrative Assistant’s workload.  The Administrative Assistant stated that has not been happening.  Mr. GrandPre’ has come into the Town Hall a few times, recently.  Once with his wife to get updated addresses for the Hidden Lake Association and a couple of other times when he has given updates on the Building Committee meetings and the Cemeteries.

5.         Dick Betz has asked for a digital copy of the dispatch map for the website.  Chairman Halter wants the tax maps put on the website, too.

6.         Letter from the school requesting plowing of the new emergency route.  Chairman Halter read the school letter and asked David Vaillancourt to get the details worked out with Ray Lagasse at the school and then come back to the Board with a cost quote, because it would be an addendum to the current road contract.  A letter will be sent to the Principal to keep him informed.

7.         Maude Stone telephoned a complaint about drainage from a neighbor’s land.  Travel trailers are reported to be on the property.  Chairman Halter asked that the Compliance Officer be notified to look at it if and when he is in that vicinity to see if the trailers are registered.

8.         Letter from Cynthia Burton about a deck on Peate’s land.  The letter was read by each Selectman.  No action was to be taken at this time while a response from DES is pending.  A note of courtesy will be sent to Mrs. Burton that it is up to the landowners to determine whose land the deck is on.

9.            Selectman Stymest asks why these letters were not in the reading folders prepared for the Selectmen.  The Administrative Assistant indicated she had only been asked to copy all items in the “Reading” folder for the Selectmen, not the items for “Discussion”.  She stated she would now copy all discussion items, too, if that is what the Board wants.  It was the general consensus that some discretion could be used, but correspondence should be included.

10.       NH Accessibility Training on 10/6/09 - Selectman Holland will pass this along to the Building Committee.

11.       Letter from Sheila Healy in response to our letter of July 20th.  The property file will be checked for the septic information to make sure the system is adequate for the number of bedrooms.  The assessment should be updated either with the pickups in the spring or by Cross Country Appraisal if they can do it now.  Bring back for next week.

12.       Copy of Joel Hicks’ letter to the Selectmen and DES.  Chairman Halter said he wants an electronic copy of the CD Mr. Hicks has provided so he can send it to DES.  Mr. Hicks asked to speak and was given permission by the Chairman.  Mr. Hicks said Health Officer Dr. Englund and Mr. DeSeves from DES will be going out to review the situation at Jon and Mary Hicks’ property sometime next week.  He is concerned there is pollution to the lake or the area.  Chairman Halter agreed we should work through the Health Officer and DES.  A MOTION was made by Chairman Halter to ask the Health Officer and DES to take a look at the property.  Selectman Holland seconded the motion and the vote was unanimously affirmative.  Chairman Halter said he also wants Police Chief Vaillancourt to be there.  Mary Hicks asked if they can be notified in advance so they can bring in their dogs.  Chairman Halter said he has no problem communicating that with the Health Officer and DES.  Chief Vaillancourt was asked to let them know in advance when the appointment is so they can bring in the dogs.

13.       Building permit for Tracy Turcotte for a new house at TM# 423-53 - APPROVED.

14.            Selectman Stymest stated he wants Chief Vaillancourt in for a non-public session with all his certification documents and Officer Busto’s background check for review.  Chief Vaillancourt had left the meeting prior to this, so it was agreed a letter would be sent to him communicating this demand.

15.            Selectman Stymest said more posters have been placed outside at the entrance to Town Hall.  He suggested a notice be put up that only authorized or signed notices can be posted.  No decisions were made on the matter.

16.            Selectman Stymest asked again if all letters could be included in the Selectmen’s folders.  (See item #9)

 

ITEMS FOR INFORMATION/READING:

1.         Police calls for service

2.         DRA letter to Trustees of Trust Funds

3.            Planning Board preliminary minutes 9/15/09

4.            Planning Board letter to Hayes Car & Truck

5.         Copy of letter from Maria Gagnon to Cross Country Appraisal Group.

6.         DRA letter with Utility assessment for PSNH

7.            Coalition Communities’ fax re: a meeting on October 9th

8.            Monadnock United Way newsletter

 

ADJOURNMENT:   A MOTION was made by Chairman Halter, seconded by Selectman Stymest and approved by unanimous vote to adjourn at 8:55 p.m.

 

Respectfully submitted,

 

 

Evelyn Nadeau

Administrative Assistant

Selectmen's Minutes - September 14, 2009

Submitted by minutes on Mon, 09/14/2009 - 12:30am.

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

SEPTEMBER 14, 2009

@ TOWN HALL, 7:00 PM

 

ATTENDANCE:      John D. Halter, Chairman

                                    Arnold R. Stymest

 

Administrative Assistant:            Evelyn Nadeau

 

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

 

SCHEDULED APPOINTMENTS

1.         JON & MARY HICKS - Mrs. Hicks read aloud a letter detailing her account of events as follows:

-August 24, 2009  4:20 pm: 

Joe Sarcione, Joel Hicks and David Vaillancourt arrived unannounced, no search warrant or state/town ID tags.  Joe and Joel walked along our abutting property lines making sure we weren’t doing/stepping on his property.  Jon and I were told to move our fire pit because the rocks/trees are on the east side which Joel claims he owns.  When that pit was made in June, 2008 Joel came to visit and said he liked it and would keep the fire well-contained.  Dave Vaillancourt stated he came to keep the peace - no other reason.

-September 1, 2009  3:30 pm:

Matthew Apgar showed up.  The only way we know who he was was by the Forest Ranger writing on the back of his shirt.  Shouldn’t he have had a state ID tag or warrant?  Matt spoke to us about complaints he received from Joel Hicks.  Jon and I answered his questions appropriately.  He was going to talk to Joel and come back; he never returned.

-September 7, 2009 10:50 am:

Jena (Joel’s dog) was visiting - called police - never received message.  I gave to a woman.  Aren’t the officers suppose to return the call like they’ve done previously?

-September 9, 2009

Jena’s back - I didn’t call the police this time because 2 days ago I did and nothing happened - what was the sense of it?!

- Money is in the budget for a dog officer - who is it?  Do they claim to respond to every call - is it recorded?  Where is the paperwork that goes along with a complaint form for the person complaining suppose to sign?

- Jon and I were here the 1st time last month discussing the same thing - what’s the problem - can’t this be rectified?  It only takes a minute to tie a dog up, it isn’t that hard to do!  My 3 are tied as the law states, what’s wrong with this picture?! 

Mrs. Hicks stated she used to feed Joel Hicks’ dog at first, then she went on to say the dog came over to her property and stole her food.

ARLENE DICORCIA - spoke up to say the Animal Control Officer’s name is Tom Chagnon.  

JOE SARCIONE, FIRE WARDEN - spoke to indicate it is not true what was said of him.  The Fire Warden has the right to go check anything to do with fires or timber cuts, and he did identify himself.  It was a complaint the was responding to.  Lewis Clark had issued the burn permit to the Jon and Mary Hicks.  Joel Hicks, the neighbor, had said he had surveyed his property.  At this point Jon Hicks stated he had surveyed his property.  Fire Warden Sarcione went on to say the fire pit was on Joel Hicks’ land, so he asked Jon and Mary Hicks to remove it.  A new fire permit was issued for a fire pit at a new location. 

Chairman Halter called for the meeting to recess so Police Chief David Vaillancourt could be called to come to the meeting.  Chief Vaillancourt could not be reached.  The meeting resumed.

Mrs. Hicks asked why Matt Apgar was on her property.  Fire Warden Sarcione said Matt Apgar is the new Forest Ranger who took over for Bob Stewart;  Joel Hicks had asked who to talk to about trees cut on his property so Joe had given him Matt Apgar’s number to call.

Chairman Halter indicated the discussion would need a continuance to next week when Police Chief Vaillancourt can be in attendance.

 

MISCELLANEOUS PUBLIC SESSION:

1.         PAUL FIONDELLA - stated he is not disputing his property assessment, then went on to say the revaluation provides an opportunity to end our status as a donor community.  He has no objection regarding the assessments, but the tax base is higher than market value.  Fiondella spoke generally about ways for appraisers to review sales and suggested all values be reduced by a set percentage such as 25% to 30%.  The decline in values across the country were cited.  We have an opportunity now to make sure values are reduced, Fiondella said.  Chairman Halter indicated the assessors’ latitude is somewhat restricted in that they have reviewed sales over a set time frame and have statutory requirements, adding he doubts we will find a 30% reduction in Stoddard.  HARRY POWER said Stoddard is around 20% down and houses are not moving in the second home market, which is a large part of town.  Chairman Halter noted the donor tax situation has not existed in recent years.  The pie chart on page 20 of the Town Report was reviewed.  DORIS TUTTLE asked how they (the assessors) figure the percentage?  Chairman Halter indicated that overall land values are down and building values are up. Mr. Fiondella said our tax base should reflect the decline in the market, and the lack of sales gives the assessors a good amount of latitude.  LOU GRANDPRE’ stated all the State Education Tax money goes directly to the school.  DENNIS PELLEGRINO noted the number of new families in town have added children to the school system.  Chairman Halter indicated it is worth pursuing with the assessors and we might see a reduction in the amount we pay the SAU if the tax base is reduced.  Mr. Fiondella said the banks now have to farm appraisals out and they are coming in low, so people can’t borrow as much on their properties.  HARRY POWER talked about the NH transfer taxes going down.  BEV GAY asked if Mr. Fiondella could address the appraisers with the Selectmen.  Mr. Fiondella voiced an objection to that idea. 

2.         DORIS TUTTLE - asked to renew her building permit for a deck.  The permit was dated June 2006.  Chairman Halter recommended renewal for one year with payment of $40.00, which is the difference between the original fee of $10.00 and the current fee of $50.00.

3.            ARLENE DICORCIA - said she wants to see the lights in Town Hall cleaned.   In follow up to having the windows repaired,  a written quote will be sent in.

4.         DICK BETZ - asked for the Board to sign the paperwork to get the Gould House on the historic register.  The papers were signed, copied and the originals given to Mr. Betz.

WORK SESSION

ITEMS FOR SIGNATURE:

 

1.         Building Permit for Helen Flink to construct a barn on TM# 128-14.  Approval was recommended by the Compliance Officer.  The permit was approved on the condition that it be used for cold storage only.

2.         Oath of Office form appointing Maureen Meyer to the ZBA.

 

ITEMS FOR DISCUSSION/ACTION:

 

1.            Selectmen’s Minutes 8/31/09 - A MOTION was made by Selectman Stymest, seconded by Chairman Halter and approved by affirmative vote to approved the minutes as written.

2.            Complaint from Bill Ritchie re: Lewis Clark property on TM# 130-15.  Selectman Stymest read aloud the complaint, as noted.  Mr. Clark was in attendance and stated there is a discrepancy on the property.   Mr. Ritchie planted trees on Mr. Clark’s property, according to Clark.  The matter is in litigation.  Chairman Halter indicated it appears to be a civil matter the Town will not get involved with as it is not in the jurisdiction of the Board.  Joe Sarcione gave the Board a letter of complaint concerning Mr. Ritchie’s dog and stated Mr. Ritchie doesn’t have a dock permit.

3.            Administrative Assistant’s report

OLD BUSINESS

4.            Administrative Procedures:

            a)    Review of old Selectmen’s policies - Selectman Stymest suggested he would work on this and pass his suggestions along to the other Board members.

5.            Anytime Auto septic system - letter written asking them to attend next Monday.

 

ITEMS OF INFORMATION/READING:

1.         Update on Survey project

2.         Letter from Atty. Franco re: property at TM# 134-30

3.         Letter from Atty. Little re: Hayes Car & Truck

4.            Planning Board preliminary minutes 9/1/09

5.         Building Committee Minutes 9/10/09

6.         DES letter to Kumpu (TM# 102-40 & 41)

7.         DES permit - Huard property (TM# 122-19)

8.         CDFA Memo re: CDBG Planning Grant Funds

9.            SWRPC Memo re: LCHIP grant round

10.       County Commissioners hold Informational Session on the Asian Longhorned             Beetle  

11.            Highland Lake Unified Association - Thank you letter for lake host money

12.       PSNH Informational meetings

13.       SPhBG - Labor & Employment Law review & update.

14.            Miscellaneous newsletters, etc.

15.       Police calls

 

ADJOURNMENT:   9:07 PM

Respectfully submitted,

 

 

 

Evelyn Nadeau

Administrative Assistant

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