TOWN OF STODDARD, NH
SELECTMEN'S MEETING AGENDA

OCTOBER 26, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:      Sandra L. Holland

                                    Arnold R. Stymest

Administrative Assistant:            Evelyn Nadeau

Ø      REVIEW/SIGN MANIFEST & BILLS

Ø      PLEDGE OF ALLEGIANCE

SCHEDULED APPOINTMENTS:

7:00     DICK & PENNY BETZ -  Mr. Betz stated that he, Arlene DiCorcia, Ed Saleski and Alan Rumrill, members of the Stoddard Historical Society, ask the Board of Selectmen to appoint an archival committee to document what exists and where it is located relative to town documents.  RSA 33-A pertaining to municipal records was referenced.  Mr. Betz said he has met with Hancock’s archive committee.  There may be L-Chip funds available.  It was asked that members of the Historical Society, including Alan Rumrill, and the Town Clerk, Tax Collector and Treasurer be appointed to this archival committee.  Selectman Stymest suggested getting those people together and bring the Selectmen a letter with the proposed archival committee members listed and stating the scope of work to be performed.  Mr. Betz said he has talked with Town Clerk Joan Read and her older records have been bound.  He is looking to cataloguing the old records, and eventually scanning them and putting them on the town website.  Selectman Stymest suggested working with the Building Committee toward determining a storage location.  Selectman Holland noted the storage location would be an unknown factor until after Town Meeting.

MISCELLANEOUS PUBLIC SESSION

1. ARLENE DICORCIA – asked if the transfer station is to be open all Wednesdays.  Selectman Holland indicated they are not supposed to be open on Wednesdays after Columbus Day.  Selectman Stymest asked who is responsible for the yard at the transfer station, noting it was a mud hole last Saturday.  Selectman Holland noted every place was a mess Saturday.  It was agreed that the Board would talk to David Vaillancourt about it.

SELECTMEN’S WORK SESSION:

ITEMS FOR SIGNATURE: 

1.                  National Incident Management System (NIMS) Resolution

ITEMS FOR DISCUSSION/ACTION

1.                  Minutes of October 19, 2009 meeting – to be amended to clarify the reference to Mike Oldershaw being on the Planning Board.

2.                  Minutes of October 19, 2009 non-public session – A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by affirmative vote to accept the non-public session minutes as written.

3.                  Emailed complaint re:  possible state junkyard violation – A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by affirmative vote to ask Compliance Officer Harry Power to look at the property in question and give the Board his assessment of the situation.

4.                  Letter from Town Attorney concerning Anytime Auto – Selectman Holland determined that the Stoddard Site Plan Review regulation was first adopted in 1996.   It was noted that Mr. Zimmerman has already been in contact with DES.  Further action on the matter was tabled until Chairman Halter is present.

5.                  Primex Worker’s Comp summary & multi-year discount information (agreement/resolution deadline = November 30, 2009) – LGC will be contacted for a quote.

6.                  Primex Unemployment Comp information – LGC will be contacted for a quote.

OLD BUSINESS:

1. Administrative Procedures:

Review old Selectmen’s Policies

ITEMS FOR INFORMATION/READING

1. Administrative Assistant’s report (will be available 10/26/09)
2. Police calls report (will be available 10/26/09)
3. Planning Board preliminary minutes 10/20/09
4. Letter sent to Richard Gariepy with appointment as Deputy EMD
5. Assessing Standards Board & Equalization Standards Board public forums
6. NH Health Alerts (2)
7. Notice of cell tower hearing in Marlborough
8. Cheshire County Conservation District letter
9. County Commissioners’ annual report
10. Environmental News newsletter

NON-PUBLIC SESSION:    re: personnel (RSA 91-A:3, II (b)  A MOTION was made by Selectman Stymest and seconded by Selectman Holland to enter non-public session to discuss personnel related issues.  Vote:  Stymest-Aye, Holland-Aye.

A MOTION was made by Selectman Stymest to come out of non-public session.  Motion seconded by Selectman Holland.  Voted in the affirmative.

ADJOURNMENT       10:30 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH
SELECTMEN'S MEETING

OCTOBER 19, 2009

@ TOWN HALL, 7:00 PM

ATTENDANCE:      John D. Halter, Chairman

                                  Sandra L. Holland

                                  Arnold R. Stymest

Administrative Assistant:   Evelyn Nadeau

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

SCHEDULED APPOINTMENTS

7:00            BEVERLY GAY –  Mrs. Gay has obtained an appraisal from Monadnock Appraisal that is less than the assessed value of her property.  Chairman Halter recommended utilizing the abatement process and explained abatement applications may be filed from the date the fall tax bills go out until March 1, 2010.  If inequity with comparable properties were shown, that would be reason for abatement.

7:15            MICHAEL HAYES –  re: Planning Board correspondence he has received, as directed by the Planning Board’s attorney.  Mr. Hayes voiced complaints about the way the Selectmen have handled situations with Anytime Auto and Ken Holland.  He indicated a problem with a lady being given a building permit for a three-sided barn while in violation by having vehicles in the right-of-way and unregistered vehicles on her property.  Chairman Halter stated that a recent site visit to Ken Holland’s property had shown it to be improved and cleaned up in comparison to how it had been previously.  As for Anytime Auto, Mr. Zimmerman has a problem and is working toward resolving it, Chairman Halter said.  Lorraine Joslyn was issued a building permit based on the fact that she met the setback requirements.  Motor vehicles are not a consideration when issuing building permits.  Chairman Halter asked Mr. Hayes what the Planning Board wants.  Mr. Hayes said they want a plan, a dumpster and plantings.  Mr. Hayes voiced additional complaints, stating that  1) Ken Holland is operating a business in a non-commercial zone, and 2) a former Planning Board member has a business on Juniper Hill (see Discussion/Action item #6 below).  Jumping back to Anytime Auto, he asked how two businesses on Route 9 went in without a septic system.  Chairman Halter explained that the building permits were for garages.  Mr. Hayes asked why he got a threatening letter from the Planning Board when the Selectmen are the enforcing authority.  Selectman Holland, as the Selectmen’s representative on the Planning Board, said she believes they were within their authority.  Then she asked Mr. Hayes why not simply do what they have asked him to do.  Mr. Hayes again took issue with Mr. Oldershaw’s business saying if an established business moved into town and built a separate building for it, it would need site plan review.  Chairman Halter indicated he wished Mr. Hayes would take care of the Planning Board issue with his own property.  Mr. Hayes then stated Ken Holland has placed a trailer right next to the property line bordering his land.  Mr. Hayes then asked again why Lorraine Joslyn was allowed a building permit when she is in violation.  Chairman Halter reiterated that she applied and met the setbacks, and unregistered vehicles are not a criterion for building permits.  Mr. Hayes asked why Ken Holland could have a business called “Holland Trucking” off his land.  Selectman Stymest asked Chairman Halter if the Board could ask Mr. Hayes what he plans to do about the Planning Board issue.  Mr. Hayes stated he would take care of it by November 1^st, but he would not agree to any more site visits.  Selectman Holland told Mr. Hayes that if proof of his complaints is brought in, the Board could look into them, but cannot act on rumor and innuendo.

            MISCELLANEOUS PUBLIC SESSION:

1.       DICK BRIERE, Building Committee Chairman, reported meeting with BK Plumbing and Heating to restore heat to the Gould House.  The heat is set at 48 degrees.  Valves were put on three connector pipes.  No problems were found with any heating lines.  Mr. Briere will be meeting with Baybutt’s project manager along with mechanical and structural engineers on 10/20/09 to go over the Gould House and Town Hall.  Baybutt will need 10 to 12 weeks to get a presentation together.  The 10/23/09 informational meeting will be used to explain where the Building Committee is at and where the expenditures are coming from for the Baybutt project.

WORK SESSION

ITEMS FOR SIGNATURE:

1.                   DRA – EQ Bureau questionnaire

2.                   MS-5 (Financial Report)  3 copies

3.                   Department of Safety grant for the Police Department

4.                   Appointment for Deputy Emergency Management Director

ITEMS FOR DISCUSSION/ACTION:

1.                   Selectmen’s Minutes 10/12/09 – A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by unanimous vote to approve the minutes as written.

2.                   Informational Meeting has been scheduled for 10/23/09

3.                   Administrative Assistant’s report (10/19/09)

4.                   Police call list (available 10/19/09)

5.                   A non-public session was scheduled for next Monday at 8:00 p.m.

6.                   The property files of Michael Oldershaw, Jr. and Sr. were reviewed in follow-up to Mr. Hayes’ remarks.  It was found that building permits had been issued to Michael Oldershaw, Jr. July 12, 2004 for a residence and a barn/garage to house a home occupation business.  Michael Oldershaw, Sr. is a former member of the Planning Board, having been appointed as an alternate in 2007 and subsequently elected in 2008.  Michael Oldershaw, Jr. has never been a member of the Stoddard Planning Board.

OLD BUSINESS:

7.                   Administrative Procedures

a.)  Review of Old Selectmen’s Policies

NON-PUBLIC SESSION

A MOTION was made by Chairman Halter and seconded by Selectman Holland to enter non-public session under RSA 91-A:3, II (b).  Vote: Halter-Aye, Holland-Aye, Stymest-Aye.

A MOTION was made by Chairman Halter and seconded by Selectman Holland to come out of non-public session and announce that no decision was made.  Vote:  Halter-Aye, Holland-Aye, Stymest-Aye.

ITEMS OF INFORMATION/READING:

1.                   Building Committee Minutes (preliminary) 10/8/09

2.                   NH DES letter to Kenneth & Leslie Peate

3.                   Multiple faxes re: Health Alert Exercise conducted

4.                   Healthy Kids brochure

ADJOURNMENT -  A MOTION was made by Selectman Holland, seconded by Chairman Halter and approved by unanimous vote to adjourn at 8:50 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

OCTOBER 12, 2009

7:00 PM @ TOWN HALL

ATTENDANCE:         John D. Halter, Chairman (arrived at 7:15 p.m.)

                                    Sandra L. Holland

                                    Arnold R. Stymest

                                    Evelyn Nadeau, Administrative Assistant

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

The meeting was brought to order by Selectman Holland at 7:00 p.m.

SCHEDULED APPOINTMENTS

1.         ROB CUMMINGS - building permit application to construct a new house at TM# 111-20.  APPROVED.

MISCELLANEOUS PUBLIC SESSION

1.            ARLENE DICORCIA - asked what was being done about the Town Hall windows.  Selectman Holland said there is a hiatus on the window work until the general Town Hall repairs are on a scheduled plan.  Ms. DiCorcia asked if the individual broken panes would be replaced.  Selectman Holland indicated there is no immediate need to replace the panes, and other panes might get broken before the major repairs to the sashes are done.

SELECTMEN’S WORK SESSION

ITEMS FOR SIGNATURE:

1.         Project completion and certification report (FEMA - 2008 Ice Storm)

2.         Letter certifying less than $500,000 was spent on the 2008 Ice Storm

ITEMS FOR DISCUSSION/ACTION:

1.            Selectmen’s Minutes of 10/05/09.

2.            Selectmen’s Non-Public Minutes of 10/05/09.  A MOTION was made by Selectman Holland, seconded by Chairman Halter and approved by unanimous vote to approve both minutes of 10/05/09 as written.  Selectman Stymest asked why he had not received a copy of the 10/05/09 minutes on Friday (10/2/09).  The Administrative Assistant said there had not been enough time to get the minutes done by Friday.  Selectman Stymest asked how to resolve getting the minutes in for Friday, suggesting back-up help might be needed.  He suggested checking the overflow of applicants for the Police and Fire Department Administrative Assistant position.  It was noted money had not been budgeted for an additional person this year, but the general consensus favored having somebody trained as a back up in the event of the Administrative Assistant’s absence.  Chairman Halter indicated that if the Board’s expectations have changed, money should be added to the budget to compensate for that next year. 

3.            Selectmen’s Minutes of 9/28/09, as amended.  A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to approve the 9/28/09 minutes as amended.

4.         Emails concerning use of funds from Gould House and Town Hall warrant articles.  Chairman Halter reported speaking with Sandra Rourke at the DRA concerning the two warrant articles and the recent history of the town moving toward having combined town offices, and how the articles were originally presented at a budget hearing.  Also discussed were the Building Committee’s background and its consensus for obtaining a plan from Baybutt using money from the two articles.  Use of the word “renovations” in the articles didn’t exactly lend itself to that use, but seemed more of a gray area, Chairman Halter said.  Sandra Rourke had suggested holding a public informational meeting to get the word out to the townspeople and get a feel for what they want the Board to do.  Selectman Holland stated the Building Committee was unanimous to move ahead, with the exception of Amy Rokoszak who questioned use of the warrant article funds.  Sandra Rourke’s recommendation for the future was to make the warrant article wording broad enough to allow more latitude.   Chairman Halter said one alternative would be to do nothing.  Another alternative is to spend from other accounts, but not overspend the bottom line of the town budget, moving funds from the two warrant articles to cover over expenditures of other parts of the budget.  The general consensus was to move forward with a public informational meeting.  Selectman Holland wanted Rod Parsons from Baybutt to speak to the project.  Tentative dates for the informational meeting were discussed, with Selectman Holland agreeing to set a date when Rod Parsons and Building Committee Chairman Dick Briere can both attend.  Amy Rokoszak has given Rod Parsons a copy of the Gould House KSC plan and the elevations from the parking lot project, Selectman Holland reported.  The Aho drawings of the town offices building proposed for the Cahill land will also be provided to Mr. Parsons.

5.            Anytime Auto - email from Richard DeSeve of DES.  The Town Attorney will be faxed the background material and asked how best to proceed.

6.         NH the Beautiful application - A sign identifying the transfer station facility and two directional signs will be ordered.

7.            Plumbers - the Board decided to use BK Plumbing and Heating as the primary plumber for town work, with Dixon Plumbing to serve as the backup town plumber.  Some water pipes were cut off in the Gould House when it was winterized.  Chairman Halter suggested putting the pipes back together with a drain faucet to be used in the future so the pipes need not be cut again.

8.            Administrative Assistant’s report

9.         Police call sheet

10.            Emergency Planning Meeting (e-mail)

11.       North Shore Road Bridge report - Chairman Halter reviewed the report submitted by Bill Steiniger who had scraped and painted the I-beams under the bridge.  Pictures were provided with the report.  Chairman Halter noted Mr. Steiniger had worked on the project all summer. 

12.            Selectman Stymest stated the retired Police Chief from Hancock, Steve Baldwin, is looking for part-time work as a back up to Police Chief Vaillancourt.  He wants Mr. Baldwin to come in and meet with the Board to discuss this in non-public session. Selectman Stymest said he would contact Chief Vaillancourt about this and ask him to also meet with the Board in the non-public session. 

13.            Selectman Stymest voiced dissatisfaction with the Police Department payroll slips, noting Officer Busto’s time sheet doesn’t list the specific hours of each day worked.

14.            Selectman Stymest stated he wants names and addresses included on the Police call sheets, calling the current call sheets useless.  Chairman Halter stated this subject had been discussed twice before and the Board had agreed not to require such detail.  Selectman Holland stated the Board had talked about having Chief Vaillancourt come in periodically to discuss the reports.

15.            Selectman Stymest said mileage reports are wanted on use of the Police vehicle.

16.            Selectman Stymest questioned the Police Department’s telephone bill being so high.  The Administrative Assistant said she thought it had to do with the internet connection and/or the online connection with Concord.  It was also thought to be billed as a commercial phone line.

ITEMS FOR INFORMATION/READING:

1.         Building Committee Minutes (preliminary 10/1/09

2.            Planning Board Minutes (preliminary) 10/6/09

3.            Planning Board letter to Hayes Car & Truck

4.         DRA letter re: Sales and assessment information for ratio study

5.            Cheshire County Treasurer - county tax = $806,950 due 12/17/09

6.         NH Executive Council memo re: meeting

7.         UNH Cooperative Extension newsletter

8.         Access newsletter

9.         NH Civil Engineer newsletter

ADJOURNMENT:   A MOTION was made by Selectman Stymest, seconded by Selectman Holland and approved by unanimous vote to adjourn at 9:05 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant

TOWN OF STODDARD, NH

SELECTMEN’S MEETING

OCTOBER 5, 2009

7:00 PM @ TOWN HALL

ATTENDANCE:         John D. Halter, Chairman

                                    Sandra L. Holland

                                    Arnold R. Stymest

                                    Evelyn Nadeau, Administrative Assistant

REVIEW/SIGN MANIFEST & BILLS

PLEDGE OF ALLEGIANCE

A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to transfer $170,000 from savings to checking.

SCHEDULED APPOINTMENTS

1.            CHUCK ZIMMERMAN (Anytime Auto) - in follow up to previous discussions, Mr. Zimmerman has talked with a septic designer and suggests leaving the septic as is, with the holding tank being pumped every three or four months.  It will cost over $13,000 to put in a full septic system.  Mr. Zimmerman asked who is responsible for the existing system having been installed.  He was sold a legally operating commercial establishment, so he has to question who is responsible.  The establishment had the town’s approval.  He is not in a financial position to put in a new septic at this time.  Chairman Halter said the town needs something from the state saying the existing holding tank is acceptable, and then the violation would be gone.  There is no documentation at this point, but the state may permit it and may permit it for a set period of time.  Selectman Holland voiced concern with what the state will say.  Mr. Zimmerman said he is reluctant to ask DES.  He is hoping to be able to put in a state approved septic system in three or so years.  He agreed to contact DES to see what he can do to satisfy all parties.

2.            CHARLES & PATRICIA CLARK - a boundary marker and red ribbon have been noticed on their property and another red ribbon on a neighboring property.  Chairman Halter explains the town has had seven town-owned properties surveyed recently, including the Island Pond boat launch near the Clark property.  The survey plan was reviewed.  Selectman Holland and Chairman Halter surmised that TF Moran might have had to mark points of reference while conducting the survey.  There are no plans to do anything specific with the surveyed lots.  Building Committee Chairman Dick Briere joined the conversation to say the Clarks can remove any ribbons on their property.  Terry McMahon asked, as an abutter to the Police lot, if the survey affects the acreage of an adjoining lot, would it change the value.  The Administrative Assistant explained that it would, but any change would not be effective until 2010 because assessments are based on property information as of April 1^st of any given year.  Chairman Halter noted that a survey, generally, is good until contested.

3.            MARCIA KAYSER, Library Trustee - it was suggested that a background check be done on the new Librarian and Ms. Kayser wondered if that would be the library’s responsibility or the town’s.  Chairman Halter and Selectman Holland agreed that the town would cover the cost since it was not included when planning for the library’s budget.  The town’s Public Official’s Bond Schedule will be expanded to include the three Library Trustees.  Library policies are being established and they will want an attorney to review them.  Chairman Halter suggested contacting the LGC attorneys.  Labor Law postings are needed for the Library.  Selectman Holland indicated they are available from the state at no cost.

4.         TERRY MCMAHON, Capital Improvements Committee - is working with Dick Betz the get the CIP on the town website.  He says it is unfortunate the CIP has not been incorporated into the town operating procedures, adding the presumption is that the budget must follow the CIP with the exception of petitioned warrant articles.  Materials were left with the Board.  A joint meeting was discussed.  Mr. McMahon wants department heads and committee chairmen involved.  Dick Briere said he has reviewed all of the CIP pertaining to the Building Committee, but he didn’t have numbers.  He hopes to be able to get numbers together soon.  Chairman Halter suggested the first meeting of the Financial Advisory Committee be with the joint Boards.   Mr. McMahon asked that the Selectmen review the materials and come back with what they want to do.  Selectman Stymest recommended turning the materials over to the Building Committee for their input before the Selectmen review it.  Dick Briere recommended the first Wednesday in November for the joint meeting to allow time for the Financial Advisory Committee to meet.

5.            HARRY POWER, Compliance Officer - amended building permit submitted.  P.J. Lamothe, Fire Chief, noted that oil burners need to be inspected.  A notation will be added to the checklist page.

6.         P.J. LAMOTHE, Fire Chief - concerning the vehicle driven into Island Pond.  The vehicle’s owner stated it was done deliberately; therefore he should be billed for the costs associated with it.  $106.25 for labor and $799.76 for materials.  A MOTION was made by Selectman Stymest, seconded by Chairman Halter and approved by unanimous vote to bill the vehicle’s owner.  The siren at the Fire Station and the cupola need to be replaced.  There was a question as to the amount carried over from last year’s Fire Station Improvements warrant article.  The Administrative Assistant will find out.

MISCELLANEOUS PUBLIC SESSION

1.            SANDY SHERMAN - building permit application requested and provided.  Ms. Sherman completed the application for a shed on TM# 405-01.2.  Permit reviewed by the Compliance Officer and approved by the Selectmen.

2.            JEROME RIESENBURG - came to meet with Cross Country Appraisal group about his assessment being up $8,000.  They sent someone out to inspect his home then he received another letter increasing the value further.  A copy of the updated assessment card was provided by Mr. Riesenburg.  Selectman Holland suggested a letter to Cross Country asking for a letter of explanation for the increase, with a copy of the letter sent to the town. 

3.         DICK BRIERE, Building Committee Chairman - submitted a letter detailing the status of the Building Committee’s work.  Baybutt was selected as a “Project Management Company” to develop cost information for Town Hall repairs and the Gould House potential for town offices, and to provide a cost effectiveness analysis for these projects, and to obtain data for a new building on the Cahill gift land for comparison.  It was questioned whether or not the Gould House and Town Hall renovation funds could be used for this project, and some research and consulting will be done in that regard.  Mr. Briere asked that the Gould House be heated at a minimum level and plumbing lines repaired.  A MOTION was made by Selectman Holland, seconded by Selectman Stymest and approved by unanimous vote to restore heating and repair the water lines in Gould House. 

4.            HARRY POWER, Compliance Officer - said he would like to see the Board motion and vote on restricting the postings on the board outside the Town Hall.  It was noted that vote occurred last week.

SELECTMEN’S WORK SESSION

ITEMS FOR SIGNATURE:

1.            Abatement of $546.25 for TM# 135-05 lien

2.         Letter to Herbert & Sheila Healy

3.         Town Hall rental form for Stoddard Women’s Fellowship - A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to waive the fees and approve the application.

ITEMS FOR DISCUSSION/ACTION:

1.            Selectmen’s Minutes of 9/28/09.  Selectman Stymest asked that the minutes be amended to include a sentence on page one, second paragraph as stated in the following motion.  A MOTION was made by Selectman Stymest and seconded by Selectman Holland to amend the minutes to include “No other Selectman was consulted on this after the Board agreed to have Dr. Englund visit the site.”  Vote:  Halter-Abstain; Holland-Aye; Stymest-Aye.

2.            Selectmen’s Reconvened meeting minutes 9/30/09 - A MOTION was made by Chairman Halter and seconded by Selectman Holland to approve the minutes as written.  Vote:  Halter-Aye; Holland-Aye; Stymest-Abstain

3.            Informational Meeting minutes 9/30/09 - Chairman Halter made a MOTION to accept the minutes as written.  Selectman Holland seconded the motion.  Vote:  Halter-Aye; Holland-Aye; Stymest-Abstain.  Selectman Holland questioned if Bestway Disposal should be included in the final bid process, considering they failed to show up for the informational meeting.  Chairman Halter indicated the Financial Advisory Committee would make a recommendation on that.  Chairman Halter said Dave Marcoux from Waste Management had contacted him about the debris from the parsonage, indicating that the attendant is paying attention and reported that debris had been brought in outside of operating hours.  Waste Management needs to suspend the light bulb box because eight foot tubes have been brought in and they are too big.  There is concern the box would be left outside in the elements.  The box is suspended until a solution is found to the situation. 

4.            Selectmen’s Non-Public minutes 9/28/09 - A MOTION was made by Chairman Halter, seconded by Selectman Holland and approved by unanimous vote to approve the minutes as written.

5.         Survey documents for review - deferred.

6.         NH the Beautiful application - determine sign wording, number of signs, etc. - deferred.

7.         NH Association of Assessing Officials ballot - dispose of.

8.            Bestway Disposal -  General consensus of Board was not to reschedule.

9.            Administrative Assistant’s report

10.       Police call sheet

OLD BUSINESS

11.            Administrative Procedures:

            a.  Review of old Selectmen’s policies - no action taken

            b.  Selectman Stymest recommended all employees have performance reviews annually.  Chairman Halter noted there is no procedure or form at present.  It was agreed that face to face interviews are preferable to forms.  Sometime after the first of the year. 

ITEMS FOR INFORMATION/READING:

1.         MS-1

2.         Annual In-Service Training Compliance Report from Police Chief

3.         Letter from County Commissioners re: Regional Prosecutor Program

4.         Letter from Marlborough re: leaving Regional Prosecutor Program

5.         Letter to Jon Osgood at NH PUC re: Pamela Ross’s solar system

6.         On Tap magazine

7.         County meeting announcement re: Agricultural Commissions.

NON-PUBLIC SESSION

 A MOTION was made by Chairman Halter and seconded by Selectman Stymest to enter non-public session to discuss welfare (RSA 91-A:3, II [c] ).  Vote:  Halter-Aye; Holland-Aye; Stymest-Aye.

A MOTION was made by Chairman Halter to come out of non-public session and seal the minutes indefinitely.  Motion seconded by Selectman Stymest and approved by unanimous vote.

ADJOURNMENT:   10:35 p.m.

Respectfully submitted,

Evelyn Nadeau

Administrative Assistant