Town of Stoddard, NH

Selectmen’s Meeting Minutes

June 28, 2010

In attendance: Chairman Sandra Holland, Harry Power, and Jim Coffey, along with several members of the public.

The meeting was called to order by Chairman Holland at 7:00 p.m., and opened with the pledge of allegiance.

Chairman Holland announced that due to Selectman Stymest being away at a funeral and Selectman Halter having had a medical procedure earlier in the day their would not be any public input until the next meeting.

APPOINTMENTS:

7:00            APPROVED/SIGNED:

1. Building Permits, 2010 – 012. 013 and 014
2. Accounts Payable Voucher
3. June 21 Minutes
4. Payroll Voucher

NEW BUSINESS:

1. The Board agreed that Stoddard GIS data held by Cartographics could be released, but all costs would be be borne by the applicant.
2. A complaint by Sharil Cass pertaining to setbacks was referred to Harry Power.

OLD BUSINESS:

            None

OTHER CORRESPONDENCE:

            A thank you letter was received from Mr. Donald Baggs  for some recent             assistance, especially by David Young.

            Test results for phosphate levels at Granite Lake were received and were below             harmful levels.

Chairman Holland, seconded by Selectman Halter moved to adjourn. The motion was approved  at 7:17 PM.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

_______________________            _______________        ______________             Sandra L. Holland, Chairman              Arnold Stymest              John D. Halter

Board of Selectmen

Selectmen’s Meeting Minutes

June 21, 2010

In attendance: Selectmen John Halter and Arnold Stymest, Chairman Sandra Holland, Harry Power, Arlene Di Corcia, Diane Tatro and Jim Coffey.

The meeting was called to order by Chairman Holland at 7:00 p.m., and opened with the pledge of allegiance.

APPOINTMENTS:

7:00    Diane Tatro, Recreation Committee Chairman, met to request a path be established from the school property to the ball field which would require creating an opening in a stone wall.  Selectman Halter asked about any part of the wall being owned by the Faulkner family.  Property ownership will be checked into by Diane and the Administrator.   The next item the Recreation Committee requested was permission to install bleachers at the ball field.  The Selectmen approved the installation of bleachers.  The possibility of a fishing derby for youngsters was discussed. Diane explained that she had been in contact with NH Fish & Game for procedures and rules.  The Selectmen expressed their support for a fishing derby.  There was also a discussion about the need to mow the ball field before Olde Home Day.  It was suggested that David Young could mow the field, but no final decision was made.

7:14            Chairman Holland moved to transfer $200,000 from the checking to the investment account. Seconded by Selectman Stymest and passed 3-0.

7:15            Compliance Officer Harry Power informed the Board about a building permit for an illegal deck (already constructed) that needs DES approval.  Mr. Power explained that he has been informed that there is little chance DES will approve it, and if they did, it would also need ZBA approval.  He suggested waiting until July 7 before starting an enforcement procedure to have the deck removed.

            Mr. Power then brought to the Board's attention changes in legislation affecting the forced merger of adjoining non-conforming lots. He explained that Town zoning codes will need to be changed to reflect the changes in State law.

APPROVED/SIGNED:

1. Building Permit for Bob & Sue Bowman, 436 Whitney Road, Addition
2. Accounts Payable Voucher
3. Notice to DRA ending the use of the PA-28 Inventory.
4. June 14 minutes

NEW BUSINESS:

1. After a brief discussion, Chairman Holland, seconded by Selectman Halter moved to approve a purchase order in the amount of $11,300 for Keene Tree Service for the Cemetery Trustees, for work to be done in the next fiscal year.
2. Selectman Stymest stated that some people have heard that the Town would be charging for dumping trash, and had mentioned to him.  Chairman Holland suggested it was “trash talk” and the Board agreed. The Board reiterated it's past position of not charging for solid waste disposal at the Transfer Station.
3. Selectman Stymest then brought up the possibility of limited use of the Gould House for small meetings. It was agreed to have Selectman Stymest ask architect Rick Monahon to provide a price for advising the Board as to what was needed for limited use.

OLD BUSINESS

1. The Board unanimously approved the sale of two old safes for $50 each to Tim Cleasby.
2. A letter from the DRA outlining the procedural defect with Article 32, passed at the last Annual Meeting, which authorizes the Library to retain cetain funds was read and it was agreed to wait until next year's meeting to properly resubmit the article.
3. Heating bids were reviewed and the administrator will get a quote from Allen Mathewson for a 175 BTU furnace and also a quote from Roy Brothers for the library heater before a final decision is made.
4. Use of water from the Gould House well will be tried on an interim basis to see if it helps the Town Hall.  

Chairman Holland, seconded by Selectman Stymest moved to adjourn, and the Board voted unanimously to adjourn at 8:00 PM.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

_______________________            _______________        ______________             Sandra L. Holland, Chairman              Arnold Stymest              John D. Halter

BOARD OF SELECTMEN

June 7, 2010

Absent:  John Halter

7:02  Meeting declared open followed by the Pledge of Allegiance.

Sandy Holland moved and Arnie Stymest seconded that we transfer $400,000 from savings to checking.  Motion passed.

APPOINTMENTS:

            7:00  Harry Power, Compliance Officer.  Mr. Power informed the Board that the deck constructed by Kevin Scabelli on Island Pond still has not been removed.  He asked whether the Board wanted to issue a fine or should he write a letter.  Harry was asked to write a letter giving thirty (30) days for the owner to remove the deck. 

Mr. Power stated that he has a building permit for the John Cosker residence.  Although the porch and deck were built without a permit, Mr. Cosker realizes that he acted incorrectly and Mr. Power recommended we sign the permit without issuing a fine, which was done.  Mr. Stymest suggested that we discuss a policy on this for the future. 

The Bobeck plan could not meet setbacks and needs a shoreland protection act permit from DES.  At this time, the paperwork would be filed under Lisa Bobeck.

Harry presented another application for permit from Don Holland on Old Antrim Road for a deck and hot tub.  Permit granted.  Mr. Holland built without a permit, then asked for the permit realizing he needed one even though this was a small project.

Another application for permit is for 80 Congdon Drive, property bought by Mark and Carolyn Rich.  It is a seasonal property being converted to year round.  They have received shoreland permits, and will be installing a septic that pumps uphill.  The building is within the footprint but is going to a second floor.  Mr. Power recommended approval of the application and it was signed.

7:15  P. J. Lamothe, Fire Chief.  Ms. Lamothe stated that the diesel pumps are down at Mr. Mike’s.  She can use the State shed pumps if she has a signed authorization.  The form was signed.

Open Session:

Dick Briere asked if John Halter would be back next week and said that he had some questions regarding some past Town Meeting articles.  He will wait until John is present.

Arlene DiCorcia requested that the Board look into having Plan NH come to help with coordination of the town to move forward .  She stated that we still need town offices and the town hall restored.  By next Town Meeting, she would like to see everyone on the same page.  Sandy Holland stated that she would make some inquiries but unless the assistance is pro bono, we have no funding to work with for this purpose. 

Dick and Carole Briere presented a prototype of a sign that read “Save the Town Hall Project” and asked for permission to place a sign on the Town Hall property.  Permission was given subject to checking to see if there is any statute that would prevent it.

APPROVED/SIGNED:

1. Accounts Payable Manifest
2. Intent to Cut in Andorra Forest
3. May 24 Meeting Minutes
4. May 27 Minutes from Transfer Station Management firms presentation
5. June 2 Minutes from Work Session during which the Transfer Station Management firm was selected and the current budget was reviewed in detail.

7:45 P.M.  Selectman Stymest, seconded by Chairman Holland moved to adjourn. Motion passed.

Respectfully submitted,

Sandy Holland

Approved

________________________            __________________        __________________

Sandra L. Holland, Chairman                   Arnold Stymest                                John D. Halter

BOARD OF SELECTMEN

WORKSESSION

June 2, 2010

            The meeting was called to order at 7:00 P.M., by Chairman Holland.  Selectmen Stymest, Halter and Interim Administrator James Coffey were present.

            The meeting opened with a general discussion of the Transfer Station bids.  It was concluded that Corcoran's low bid was much closer to the others, than was originally apparent, because the removal of the MSW was not part of their proposed monthly fee. There was consensus that Corcoran Environmental represented more of a risk, because their recent past financial history and subcontracting, than could be justified. Waste Management and Recycling Services were nearly identical but the latter could represent a substantial disruption for a changeover with little, if any, savings.  Selectman Halter, seconded by Selectman Holland moved to authorize the Interim Administrator to meet with Waste Management to set up a proposed agreement. [This meeting will look improving practices such as dump picking enforcement, help for senior citizens and other operational methods.]  The motion passed 3-0.

            The Board then reviewed the present fiscal year's operating budget, line by line.  It was agreed to look at using some of the remaining building maintenance funds for repairs and improvements to the Town Hall and Davis Public Library heating systems.  The Board asked the Interim Administrator to contact several potential vendors, including Roy Brother, Rymes and David Pellerin of Keene.  Also discussed was the damaged sink drain at the Town Hall and the use of an on demand hot water heater instead of the furnace. The need to fix the front steps was also mentioned.

            The Board approved NH DRA form MS-2, Report of Appropriations Actually Voted.

            It was reported that the Town Hall stage curtains would be “flameproofed” later this month.

            The July meeting schedule was discussed. A motion by Chairman Holland, seconded by Selectman Halter to cancel the July 5 meeting was approved 3-0.

            At 9:00 P.M., Selectman Holland, seconded by Selectman Stymest moved to adjourn. Motion was approved 3-0.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

________________________            __________________        __________________

Sandra L. Holland, Chairman                   Arnold Stymest                                John D. Halter