Town of Stoddard, NH

Selectmen’s Meeting Minutes

July 19, 2010

In attendance: Chairman Sandra Holland, Selectmen Stymest and Halter, Harry Power, Lou GrandPre', Joseph Van Schaick and Jim Coffey.

The meeting was called to order by Chairman Holland at 7:00 p.m., and opened with the pledge of allegiance.

APPOINTMENTS:

7:00 P.M.  Harry Power presented the Board with three building permits recommended for approval. The Board approved the following permits;

1.      Permit 010-015, Tracy Turcotte-Barn

2.      Permit 010-016, Anne Blake & Randall McHale-Deck

3.      Permit 010-017, Christian Taber-New House

Mr. Power informed the Board that he had looked into the tank located on property owned by Ken Holland. The tank was being partially buried with an end exposed that would be open to allow the tank to be used as a storage building.  This location needs State approval and Mr. Power indicated that he has it on hold.

Mr. Power then informed the Selectmen that all but one section of the deck built by Mr. Scibelli has been removed. He went on to say that Chris Brisan from DES Enforcement  was scheduled to visit the site.

The complaint of encroachment made by Sharil Cass has been reviewed and the neighbors chicken coop is not in compliance with the required setbacks.  The owner has agreed to move the chicken coop by the end of August.

7:20 P.M.  Ben Wilder came in to pick up a permit for Ken Holland's tank and asked to see the laws for needing a building permit.  After a brief discussion Mr. Wilder was given a blank building permit to bring to Mr. Holland.

7:25 P.M.  Chairman of the Supervisors of the Checklist, Mary Lou Stymest, came in to request a list of road name changes.

7:30 P.M.  Joe Van Schaick  thanked the Board on behalf of the Hidden Lake Association for the $5,000 Lake Host funding for Highland Lake.  Mr. Van Schaick also gave the Board a newsletter and invited them to the Association's Annual Meeting.  Selectman Halter noted that the Granite Lake Association had its Annual Meeting last Sunday and they also expressed their appreciation for the Town's appropriation toward the Lake Host program.

8:00 P.M.  Selectman Stymest mention the need for written policies (SOP) for the Fire Department.  He mentioned that policies are verbal and that this can lead to misunderstandings.  It was agreed to contact Chief LaMothe and ask for written policies be given to the Selectmen by October 31, 2010.

FOLLOWING ITEMS WERE APPROVED / SIGNED:

1. Accounts Payable Manifest
2. July 12 Minutes
3. Forest Fire Bill
4. Solid Waste Agreement with Waste Management

OLD BUSINESS:

1. The survey map showing the Shed Hill Road Boat Landing was reviewed. Copies will be given to two abutters.

NEW BUSINESS

1. The Board agreed to have Jim Coffey get the beach signs offered by DES for the Island Pond Boat Ramp/Beach.

Other items listed on the agenda were reviewed and no action was required.

OTHER CORRESPONDENCE

Items listed in the Agenda were reviewed without any specific action required.

NON-PUBLIC SESSION

8:12 P.M.  Selectman Halter, seconded by Selectman Stymest moved to enter non-public session under RSA 91A:3, II(c) which passed by a role call vote with Chairman Holland and Selectmen Stymest and Halter all in favor.

8:30 P.M.  The Board returned to public session and Chairman Holland, seconded by Selectman moved to seal the minutes to seal the minutes. The motion passed 3-0.

At 8:30 P.M. Chairman Holland, seconded by Selectman Stymest moved to adjourn. Motion was passed 3-0.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

_______________________            _______________        ______________             Sandra L. Holland, Chairman              Arnold Stymest              John D. Halter

Board of Selectmen

BOARD OF SELECTMEN

MINUTES

July 26, 2010

            The meeting was called to order at 7:00 P.M., by Chairman Holland and opened with the Pledge of Allegiance.  Selectmen Stymest, Halter, Interim Administrator James Coffey and Compliance Officer Harry Power were present along with members of the public, which included John Van Schaick, Lou GrandPre’, Amy Rokoszak and Pat Weaver.  Joan Read and Mary Lou Stymest entered the meeting by 7:15. 

7:02 P.M.            Harry Power stated that he had nothing to report with the exception of the on going problem with a deck that had been built without a building permit, and in violation of the Shoreland Protection Act.  Mr. Power explained that we are presently awaiting the results of a visit to the site by Chris Brism of the New Hampshire Department of Environmental Services.

7:05 P.M.            The discussion moved to a written complaint from Amy Rokoszak and Pat Weaver concerning activity on property owned by Louie Clark on Old Forest Road.  The complaint centered on the use of the property by Joseph Sarcione for a logging and other business uses. Harry Power stated that he would have to recuse himself from this issue because his real estate business was involved in a recent sale of a property to a member of the Sarcione family.  Interim Administrator Jim Coffey explained the standard procedure for this type of complaint, explaining the role of the Selectmen as enforcers and the Zoning Board of Adjustment as the Board that would hear any appeal.  Pat Weaver and Amy Rokoszak gave the Selectmen what they saw as a history of the use of the site and some of the items they believed were violations.  The complaint included an expanded commercial use of the property that Pat Weaver and Amy Rokoszak contend should have gone through a site plan review by the Planning Board, environmental concerns about salt storage leaching into a brook and wetlands along with other items.  They also stated that the road was used by heavy trucks and equipment during mud season, which caused damage to the road and problems for the residents.  The final part of the discussion involved the need for better signs.  During Old Home Days Pat Weaver stated that at least 25 cars had turned around in her yard, and sometimes damaging her lawn.   The discussion ended with the Board agreeing to look into the complaint and getting a sign at the end of the Class V road. 

7:20 P.M.            Joan Read came in to inform the Board that where here driveway connects to Route 9 there is a drop off that needs to be fixed for people coming to the Town Clerk’s office.  She also asked for raise for the Deputy of $1.00 per hour.  The Board agreed to fix the driveway and will look into the pay change.

7:25 P.M.            Diane Tatro came in to see how the Recreation Committee could use a part of their budget for Family Fun Day.  They will contact the Town Office and a purchase order will be issued. They estimate about $300 for the event.  Diane also informed the Board that they have an okay to build a walkway from the ball field to the school.

7:30 P.M.            Arlene DiCorcia asked about police patrols of her development.  Chairman Holland responded by telling her that police have been seen there on weekdays and weekends.  Arlene then asked about repairing the fascia board on the Gould House, which is broken.  This Board agreed that this would be fixed. She then asked if Jim Coffey had been hired. The Board responded that they were reviewing resumes that had been submitted for the position.

SIGNED/APPROVED:            The Following Items Were Approved

1.                  Forest Fire Manifest

2.                  Accounts Payable Manifest

3.                  Payroll Manifest

4.                  Notice of Intent To Cut Wood Or Timber

5.                  PCRs for Francis Ashworth, David Vaillancourt and Dominic Busto

6.                  July 19 Minutes

OLD BUSINESS:

1.                  The Board agreed to stripe 2000 feet of the centerline of Shedd Hill Road for $750, based on a quotation from David Vaillancourt.  Selectman Stymest moved to approve the road striping, seconded by Selectman Halter and the motion passed 3-0.

2.                  Other items listed in the agenda were reviewed.

NEW BUSINESS:    

1.                  Mel Carstens letter concerning a home business was read and the Board was in agreement that as long as the only business consists of one vehicle that goes to customer locations that this was acceptable.

2.                  The Board agreed to schedule a hearing to accept money for a records preservation grant for 7:00 P.M. August 9.  The public notice will be published in a newspaper seven days or more prior to the hearing, as required by statute, locally and on the web site.

3.                  Other items listed in the agenda were reviewed.

4.                  The Board approved moving $600,000 from the checking to the investment account by the Treasurer.

            At 8:30 P.M., Selectman Stymest, seconded by Selectman Halter moved to adjourn. Motion was approved 3-0.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

________________________            __________________        __________________

Sandra L. Holland, Chairman                   Arnold Stymest                                John D. Halter

Selectmen’s Meeting Minutes

July 12, 2010

In attendance: Chairman Sandra Holland, Selectmen Stymest and Halter, Harry Power, David Vaillancourt and Jim Coffey.

The meeting was called to order by Chairman Holland at 7:00 p.m., and opened with the pledge of allegiance.

APPOINTMENTS:

7:00 P.M.  David Vaillancourt presented the Board with proposals from Lane Construction and Brox Industries for the reconstruction of School Street. The Brox Proposal totaled $47,000 and Lane was $54,000.  The Lane proposal did not include shoulder backing which Brox did.  During the discussion several bad spots on School Street were mentioned and the Board instructed David Vaillancourt to include a short steep section of driveway next to the King Street side of Town Hall for paving.  Chairman Holland motioned to accept the Brox proposal, seconded by Selectman Halter and the motion was passed 3-0.

Selectman Halter then mentioned a suggestion he had received by email to paint center lines on a section of Shed Hill Road near the Southerly end where cars frequently cross over the center of the road. After a discussion it was agreed to have David Vaillancourt look into the suggestion for this location and any others that might be appropriate.

The use of ATV on Aten Road was mentioned and Selectman Halter brought up the drop off from the old Route 9 and the North Shore and West Shore Road junctions.  David Vaillancourt told the Board that this was from paving by the State of the Old Route 9 and that he has contacted the District office in Swansey.

David Vaillancourt mentioned that a culvert location on Center Pond Road needs to be redone and that Jim Coffey will assist in getting a DES permit.  There are presently 2 thirty-six inch culverts that need to be replaced.

7:22 P.M.  Harry Power informed the Board that Mr. Scibelli has removed one-half of his deck, which is good progress, and he will report back to the Board.  He mentioned that he has not yet had a response from Ann Blake for building without a permit.  The complaint from Shavil Cass was being looked into and he would be meeting with here on Tuesday at 3:30 P.M.  Chairman Holland asked Harry Power to check on a  permit for  Rob Parker's deck.  Mr. Power also mention a site owned by Ken Holland where it was reported that a 2,000-3,000 gallon underground tank was buried. Permit 010-015 was approved.

7:45 P.M.  Helen Sanders and her son-in-law, Mark Strickland, voiced concerns about the use of public land next to the Marina on Shed Hill Road.  They said they were concerned about encroachment by the Marina and they wanted to see a map.  Selectman Halter mentioned that this location was included on maps of Town sites (7) recently surveyed by T.F. Moran.  It was agreed to get the maps and make a copy of the Shed Hill Road site for Mr. Strickland.

FOLLOWING ITEMS WERE APPROVED / SIGNED:

1. Payroll Manifest
2. Accounts Payable Manifest
3. June 28 Minutes
4. Notice of Decision Granting a Variance to Jennifer & Scott Tucker, Copy of Denied Permit Attached. (# 010-015)

OLD BUSINESS

1. Letter to Ann Blake, 99 Mt Stoddard Road, from Harry Power for building without a permit. Covered in discussion with Harry Power.
2. Copy of letter to Sharil Cass from Harry Power concerning her complaint about a possible zoning violation.  Covered in discussion with Harry Power.
3. Letters to Recycling Services and Corcoran Environmental Services from Jim Coffey. 

NEW BUSINESS

1.      The Board approved a road salt estimate of 120 tons as recommended by David Vaillancourt.

2.      The Board approved the Parade Application from Linda's Closet Advisory Board for September 11.

3.      Roy Brother's Propane Pre-Buy for the Library for propane at $2.399 per gallon for the coming heating season.

4.      The Board appointed  Richard Betz to the Zoning Board of Adjustment

5.      A request from the Tax Collector for an Abatement of Interest and Fees on property       owned by Seth Ashworth & Frances Graf at 95woodlot Lane, due to the Town not updating  the ownership records, was approved..

6.      A notice from the NH State Library of Approval of a Moose License Plant grant for $7,305 for the digitization and preservation of Stoddard Town Records was received.  The Board appreciates the efforts of Richard Betz, and any others involved, for obtaining this grant.

OTHER CORRESPONDENCE

Items listed in the Agenda were reviewed without any specific action required.

NON-PUBLIC SESSION

At 8:45 P.M. A motion to enter non-public session under RSA 91:A, II (a) was made by Chairman Holland, seconded by Selectman Halter, approved 3-0 on a roll call vote.

At 9:05 P.M. The Board returned to public session. No decisions were made during the non-public session.

Chairman Halter, seconded by Selectman Stymest moved to adjourn. The motion was approved  at 9:05 PM.

Respectfully submitted,

____________________________

James Coffey, Interim Administrator

Approved

_______________________            _______________        ______________             Sandra L. Holland, Chairman              Arnold Stymest              John D. Halter

Board of Selectmen