DPL Board of Trustees Minutes

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Meeting date: 
Wednesday, July 10, 2019

Davis  Public Library

                                                 Stoddard, NH

                                                Board of Trustees

Date: July 10, 2019

Type of Meeting: Regular Monthly meeting

Time: 1PM

Present: Angel Nicoletti, Lexie Currie, Inga Cullen

Absent: Margo Santoro, Secretary; Geri Bailey, Alternate.

  1. Call to Order at 1PM
  1. Attendees: Angel Nicoletti, Lexie Currie, Inga Cullen. Agenda approved.
  2. Minutes of June meeting approved with th correction that Angel Nicoletti

                      Was present.

  1. Correspondence – none.
  2. No public present
  1. Reports
  1. Financial Report approved. Lexie, as scheduled, sent a letter to the

                         Town Administrator requesting the $11,750 approved at the May

                           Town meeting for the Davis Library for FY 2020.

  1. Library Director – numbers on all data collection points were up

                         this June compared with last June except for in-house checkouts which

                           may be attributed to Inga orienting herself to her new position. Yoga

                           attendance totaled 33; Science Tellers attendance at TH was

                           at 16 was less than expected. A Planetarium program is planned in

                           July.  It was decided that the Library does not have the space for a

                           a bookshelf offered to the DPL by a patron.

          3.   Action Items Review

                    a.   Motion by Angel,  second by Lexie to accept Brian Wakeman’s  

                           estimate of $150  to do the book shelf painting. Inga will contact

                           him.

b    Gazebo ramp has been delivered and paid for. 

  1. Front door flooding not yet addressed.  Angel to have Jim and Bob

                          assess the area for a solution.

  1. Movie license – Inga will ask the Friends to pay for it, if she

                          determines that there are not too many limitations for use.

                          Marketing- Inga made a template for publicity coordination of

                          programs.

  1. Lawn Improvement – Inga and Lexie asked David Lesser for his

                          advice. He put fertilizer on. Angel will put lawn improvement on

                         the Calendar.

  1. Little Free Libraries – Jan McGonagle sent a picture of the “Little

                         Library” she will purchase and install once a site is chosen. The BOS

                        told Jim they are against having it at Island Pond b/c of boat and

                        car traffic and liability.

  1. The cost for Inga to become a Notary is $75. Inga will find out

                          how much the stamp costs.

  1. Jim didn’t know off-hand when Tattersal changes the Town batteries.

                          Angel will call Tattersal for the schedule so we can put it on the DPL

                           Calendar.

4.    Old Business

                 a.   Rules of Procedure adopted as drafted by Lexie.  Motion by Angel,

                       second by Lexie.

                 b.   Library Volunteer policy reviewed and approved as updated in 2010.

                        Motion by Angel, second Lexie.

                 c.   Resources for visually impaired patrons- deferred until October.

5.    New BusinessI

                a.   Improvements List reviewed. Lawn improvement to be added to the

                       Calendar. Inga to type and distribute.

                b.   Library Website – Inga has spoken with website designer, Fiona

                      Hudson who advises a custom website which will cost $150/year to

                      maintain . Cost includes the domain name.  She estimates she could

                      develop the website in about 20-25 hours charging $25/hour. Inga

                      will distribute the proposal for review at the August meeting.

       

6.   Announcements- none.

7.    Next meeting – August 21st.

8.    Adjourned at 3:50p

Submitted by Angel Nicoletti

Action Items and Directives

  1. Ask Brian Wakeman to paint the bookshelves  - Inga.
  2. Speak to Jan about different site for Little Free Library- Angel.
  3. Distribute website proposal to Trustees.- Inga Put website proposal on August agenda – Angel
  4.  Retype and distribute Improvements List – Inga
  5. Type updated Volunteer policy – Lexie.
  6. Put monthly Trustee  meetings on the Town Calendar. – Inga
  7. Put Tattersal battery changes on DPL Calendar-Angel

Motions

  1. Accept brian Wakeman’s Bookshelf painting estimate  of $150.

           Motion by Angel, Second by Lexie.

  1. Rules of Procedure adopted as drafted. Motion by Angel, second by Lexie.
  2. Volunteer policy accepted as amended in 2010. Motion by Angel, second

          Lexie.