DPL Board of Trustees Minutes

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

DATE:  May 18, 2020

TIME: 7:00 pm 

TYPE OF MEETING: Regular ‘zoom’ meeting

PRESENT:  Angel Nicoletti – Chair, Alexia Currie – Treasurer, Frankie Scofield – Secretary, Inga Cullen – Director, Geri Bailey – Alternate, Debbi Kingsbury – Alternate, Dr. Jan McGonagle and Christine Haase – Guests, running for the Board of Trustees.

ABSENT:  No one.

PUBLIC PRESENT:  None

1. Call to Order at 7:06 p.m. 

a. Roll call:  Angel, Alexia, Frankie, Inga, Geri, and Debbi, all present. 

b. Minutes: April 15, 2020, accepted as presented without corrections or omissions or additions. 

c.  Correspondence:  None

d.  Public Comment: None

2. Reports:

1.  Financial:  Alexia showed her financial report to the BOT for the current date and it was accepted as presented.

2.  Library Director:  Inga gave an account of all up to date processes for herself 

and Martha, her assistant.  Inga had much discussion with the BOT, alternates, regarding possible use of extra money in our current budget.  BOT discussed using some money for equipment, i.e., computers, or using to purchase more digital programing.  Alexia made a motion to authorize, and BOT seconded and agreed to allow Inga to use $1,000.00 of unspent money from the current budget, to purchase more RB Digital audio/course collection/programing.

Inga is still working on website design and grants. Clif Grant still needs a letter of recognition from Martha LeMahieu.

3. Review progress on action items. 

A. Inga still working on website and Clif grant.

B. Geri met the fire inspector at the library for an inspection of fire safety equipment.

C. Angel supervised the installation of the gutter and downspout by Rainflow, Inc. on April 27th.  She gave the bill of $580.00 to the Town which Pat Putnam reported she had paid.

D. Angel gave Inga her performance evaluation, April 27th.

4. Old business

1. Budget Hearing – May 11th.   No word yet on the library budget, but June 9th for possible voting, and June 16th for the Town Budget. *

*FYI: Karen Bell, our town clerk will be able to get registered town voters’ absentee ballots. Inga sent us a link for this process.

2.  Parking lot striping and sealing is in the Town Budget, per Angel.

3.  Digital Services:  Inga and BOT discussed at length, and BOT approved use of some funds from current budget.

4.  NHPDIP:  Deferred to July or August. 

5. New Business

a. Pandemic Policy:  Angel started, not yet finished.  (Looking to use Jaffrey model).

b. Preparation for re-opening:  Discussed several ideas, Inga will get more information from Dr. Jan McGonagle, who participates on the ‘NH Public Health CoVid19 Task Force’.  We will need ‘sneeze-guard’ when Inga and Martha come back to work.  Town is going to provide us with two wall mounted hand sanitizers.  Question: Will Town also provide us with bleach and cleaning supplies?

Next meeting date:  June 15, Monday, at 7:00 p.m.

8. Adjournment at approx. 8:52 p.m.

9. Submitted or recorded by _Frankie Scofield, Secretary

Summary list: 

Motions:  Made by Alexia, Frankie seconded, BOT passed to allow Inga to use $1,000.00 from unspent money from the current budget to purchase additional RB Digital audio/course collections programing.

Action Items and Directives:  Inga to work with Dr. Jan McGonagle regarding any updates for COVID19.