DPL Board of Trustees Minutes

The Davis Public Library Board of Trustees Meeting

Stoddard New Hampshire

November 20, 2019

Monthly Regular Board Meeting of the Davis Library with the following board members and guests.

Call to order and roll call at 1:04 pm:  Angel Nicoletti -Chair, Alexia Currie -Treasurer, Frankie Scofield - Secretary, Inga Cullen -Library Director, and guest: Beth Galperin-Program Representative of the New Hampshire Public Deposit Investment Pool.

Minutes of last meeting: Accepted as read.

Guest presentation -NH Public Deposit Investment Pool-Beth Galperin.  Beth gave an overview of the ‘Pool’ that she represents, that may give our library more options and possible higher interest.  Board gave thanks to Beth while we review and get back to her.  Lexie to research with some town’s or libraries that already invest in this ‘Pool’, and she will advise us of her findings.

Reports:

Financial:  Lexie gave her full report and approved as viewed.

Library Director:  Inga’s report for October 2019 gave quite an increase in visits from last year at this time, from 307 to 569.  Also, new cards – 8, program attendance – 95, building usage – 10, computer use – 21, Wi-Fi – 10, passive program participation – 25, checkouts in house – 322, electronic – 197, ILL’s borrowed – 5, and ILL’s lent – 10.

One program that Inga has implemented and has really taken off is ‘Teen Meet Up’. Board and Inga discussed an after-hours program suggested by the teens: ‘ManHunt’.  Board approved if teens have inside during Winter months, and outside only in Spring/Summer months, and, due to possible risks, Board agreed that teens need to pre-register and have a guardian signed waiver.  There will also be a chaperone, and teens are also responsible for bringing their own ‘flashlights’.  Inga and Martha are approved for extra hours for this program that the teens would like to hold on December 13th.

Regarding new library program to purchase, along with our renewal of ‘Library World’, Board approved ‘Biblionix’ based on price and other use factors.  Board also approved extra hours for migration program, etc.

Action items Review:

General Information Sheet:  Frankie updated, with Inga giving new name for list.

Improvements List:  Angel

Parking lot paving maintenance:  Geri out today, will get back to us. (Per Geri’s email of 11-29-2019: “I did let Steve know that the Trustees agreed on doing the parking lot resealing if town funding is available.   We would need to request that the town administrator put money in the budget. This may be possible before Jim leaves in February. I would recommend that this request be made in January.”)

Old Business:

ILS recommendation:  Board approved purchase of the Biblionix system. (see above)

Web site:  Tabled

Front door flooding:  Library is on the BOS agenda for Nov. 25th.

Library resources for Visually Impaired:  Geri gave Inga information at last meeting.

Internet Use Policy update:  Lexie will remove the comment from Angel’s copy of the policy, and add the date of approval to the footer.  Policy was approved by vote of the Trustees.

Review eReader and Sexual harassment policies: discussed.

New Business: battery replacement on pump alarm:  Inga to investigate.

Replacement of new water filter:  Angel to investigate with new serving company.

December Meeting:  Board decided to suspend.

Next Meeting:  January 15, 2020                                                                         Respectfully submitted, Frankie Scofield, secretary.