DPL Board of Trustees Minutes
DAVIS PUBLIC LIBRARY
STODDARD, NH
BOARD OF TRUSTEES
DATE: March 18, 2020
TIME: 1:00 pm.
Regular Meeting/to discuss COVID-19 and library closing, etc.
PRESENT: Joined on a conference call: Angel Nicoletti-Chair, Alexia Currie-Treasurer, Frankie Scofield-Secretary, and Inga Cullen-Library Director.
ABSENT: Debbie Kingsbury and Geri Bailey, Alternates, excused.
PUBLIC PRESENT: None
1. Call to Order at 1:00 p.m.
a. Roll call: Angel, Alexia, Frankie and Inga.
b. Minutes, special meeting and regular meeting, Feb. 12th and Feb. 19th. Feb. 12 approved, Feb. 19th approved with correction and deletion of: (It is also recommended to change every 3-6 months.) This item appears under old business, c. Water filter replacement.
c. Correspondence: None
d. Public Comments: None
2. Reports
A. Financial: Alexia presented, and BOT reviewed and approved.
B. Library Director: Inga discussed monthly programs, and suggestions on future programs, and activities during the closure. Some discussion on electronic programs ‘Hoopla’ and others, no decision made.
C. Other: Library Closure:
For the safety of our staff, our patrons and our visitors, BOT closed the library on March 16th. The BOT and our library director discussed impact on our employees and patrons. Since Peterborough and other town libraries are implementing ‘curb side’ check-outs, we thought since Inga was open to doing the same, she and Martha will work out the details. BOT also discussed ‘waiving printer fees’ for now. The library will continue to offer remote services. Inga and Martha will continue to fill out payroll documents with their ‘date of work, time, and processes worked’ so they can continue to get paid. Alexia emailed them an example of a payroll timesheet document.
3. Action Items:
A. Angel met with Jim Coffey
B. Discussion of NHPDIP deferred.
4. Old Business:
A. General Information Sheet: Angel noticed her cell phone number incorrect. Frankie corrected and provided by email to all.
B. Improvements list: deferred.
C. Parking lot striping DPL estimate $1200, Steve M. bringing to BOS, no new info.
D. Front Door Flooding: Angel had brough to Select Board. Deferred
E. Emergency Policy: Some discussion via email. Deferred
F. Budget Hearing with BOS April 7.
G. Clif Grant: deferred.
5. New Business
A. Trustee nominations: Two new nominees from our community, Christine Haase and Jan McGonagle.
B. Personnel Evaluation: Deferred.
C. May NHLTA conference May 12, Grappone Conference Ctr. This conference has been cancelled.
6. Next meeting date: April 15th, Wednesday
7. Adjournment at: 1:53 p.m.
8. Submitted and recorded by: Frankie Scofield, Secretary
Motions:
*Alexia: ‘I move that in accordance with the current State of Emergency Directives in New Hampshire regarding COVID-19, the trustees of the Davis Public Library will close the library to the public from Monday, March 16th through Saturday, April 4, 2020. During that time, The Davis Library will continue to remain operational, providing remote services like internet access in the parking lot and other services deemed possible by the library director. Library personnel will continue to work their normal allotted number of hours per week either at the closed library or at home when necessary if quarantining becomes necessary. Personnel will document the hours and work they are performing while the library is closed and will be compensated at their regular pay salary for that work. The decision when to reopen the library will be made in accordance with future directives from the NH Governor’s Office and will be announced on the StoddardNH.org website.
Seconded by Angel, and approved by BOT.
Action Items and Directives:
Library director, Inga and assistant Martha, will fill out time, work, documents for payroll.