DPL Board of Trustees Minutes
Davis Public Library
Monthly Trustee Board Meeting
August 16, 2021
DATE: August 16, 2021
TIME: 7:00 pm
TYPE OF MEETING: Regular Board of Trustees Meeting
PRESENT: Don Healy – Chair, Jan McGonagle – Treasurer, Christine Haase – Secretary, Inga Dellea – Director, Angel Nicoletti – Alternate, Debbi Kingsbury – Alternate
ABSENT: None
PUBLIC PRESENT: None
Call to Order: Don called the meeting to order at 7:01 pm.
Roll Call – Angel, Jan, Christine, Debbi, Inga, Don
Minutes: The minutes from the Regular Board of Trustees Meeting July 27, 2021, meeting were reviewed and accepted as presented.
Correspondence – Inga has been in correspondence with the Junior Library Guild. She has received an invoice and it has been saved Google Drive for payment.
Inga has had her first meeting with the website designers, Vern and Dave Thornblad.
Don has drafted a letter to the town regarding the fence instability.He will attend the Select Board Meeting on Monday August 23, 2021 to address the issue.
Calendar Review – There were no tasks on the calendar for the month of August.
Public Comment – None
Reports:
Financial –The financial reports were reviewed. Jan explained that were no town expenses provided to her, so they were left blank in the report.
There was a resolution on the residual funds left from the 20/21 budget.Encumbered funds will be used to pay for our Junior Library Guild membership in the amount of $1,862.65.
Funds from the budget were formally requested from the town.
Library Director – The Library Director’s report was reviewed.
Most of the topics in the Director’s report were discussed under other
Review of Action Items
Christine will update the General Information form and send the update along with the draft minutes - The date for Don’s term is incorrect. Christine will update and send again.
Inga will send her summary of the Community Discussion Forum prior to the next meeting – Inga provided a summary of the Community Discussion. The ways the library is being used was discussed. Additional services the library provides, aside from books, will be a main point to focus on in the future.
Jan will need to send Pat Putnam a letter to request funds from the town for the library budget. This will start the funding for the new fiscal year. – Jan formally requested the funds for the new budget.
Angel to send Jan a copy of the budget submitted to the town for the current fiscal year – Angel provided a copy of the budget to Jan, as well as the other members of The Board.
Angel will contact Michelle Pong to see of/who the town uses for an alarm system– The town is in the process of changing who they are using for alarm services. Because we are trying to remove the hard phone line with CCI, this is not an option for us, as the hard line is required.
Don will write a letter to the town notifying them of the fence instability – Don wrote a letter to the town about the fence instability. A copy was saved in the laptop where the Trustees documents are saved.
Don will ask Phil Petrov for a quote on what needs to be done to fix the peeling paint on the exterior of the library – Phil is quite busy and has not provided a quote. Inga will contact Ryan Wakeman for a quote on this.
Don will reach out to Rex Rodanas to get a price on gravel to place along the back wall to prevent the backsplash on the siding – Don has not yet requested a quote from Rex Rodanas for the gravel.
Old Business
Fence Instability – This will be addressed at the Select Board Meeting on Monday August 23, 2021.
Air Filters – Jan is working with Michelle Pong to get the air filters ordered.
Fire Alarm Situation - This is still a problem. We are looking into security/alarm services with Ooma.
Ooma Status – We now are live with one phone line using Ooma. We have not yet ported the library phone number. We are waiting to see what our security/alarm service options are before we make that change.
Masking policy going forward – Inga will research what whether we are allowed to ask patrons about vaccination status. For now, our current making policy stands.
New Business
Meeting Frequency – The Board will meet bi-monthly for a trial period. We will see if that works for the future.
Other - None
Next Meeting Date: October 18, 2021 at 7 pm.
Adjournment at: The meeting was adjourned at 8:21 pm.
Transcribed and Submitted by: Christine Haase, Recording Secretary
Summary list:
Motions:
Angel entertained a motion to move forward with hiring Franz Haase to build a new bookcase for the children’s room. Don so moved. Christine seconded. The motion passed unanimously.
Action Items and Directives:
Jan and Inga will meet to finalize the residual funds.
Jan will discuss the air filter purchase with Michelle Pong.
Christine will correct the General Information sheet and resend.
Inga will contact Ryan Wakeman to get a quote for scraping/painting exterior of building.
Inga will reach out the Library Association to see the legality of asking patrons about vaccination status.