DPL Board of Trustees Minutes

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

DATE: July 20, 2020

TIME:  7:00 pm

TYPE OF MEETING: Regular “Zoom” BOT Meeting

PRESENT: Angel Nicoletti – Chair, Jan McGonagale – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Deb Kingsbury – Alternate, Geri Bailey – Alternate 

ABSENT: none 

PUBLIC PRESENT: Lexi Currie

           1. Call to Order: 7:04 pm

a. Roll call: Inga, Deb, Jan, Lexie, Geri, Christine 

b. Minutes:  Minutes for 06/22/20 were approved at special meeting 06/25. Geri reviewed minutes for 06/25/20 special meeting and were accepted as presented.

c. Correspondence: Inga sent “Thank You” cards to incoming/outgoing Friends and Trustees, one final open invoice for 4 part order with Baker & Taylor, no correspondence from Pat Putnam regarding June monthly report on account expenditures- Angel will check.  

d. Public Comment: As the outgoing Treasurer, Lexie participated in the meeting to facilitate the transition for the new Treasurer.

           2. Reports:

a. Financial: Lexie presented financial spreadsheets, closing of fiscal year and current fiscal year. Approved by voice by Trustees.

        b. Library Director: Reviewed directors report prior to meeting, 

        c. Review of action Items:

            1. Pandemic policy in book - ?

            2. Discussed lawn recommendations with David Lesser.  

            3. Inga continuing to gather information on high-speed internet.

            4. Lexie completed T-Mobile dispute. 

5. Frankie returned library laptop to Jan and gave binder with library info, instructions of duties and instructions on how to add minutes to the town website to Christine. 

6. Lexie discussed financials with Jan McGonagle.  All financial information has been transferred.  Jan and Angel will go to TD Bank to add Jan to Library accounts.

           3.  Old/Unfinished Business:

a. Curbside Delivery:  Began 06/23/2020.  

b. New Hampshire Public Deposit Investment Pool: Will discuss in August.  Angel will ask Michelle if the town uses this. 

c. T-Mobile Account: Lexie was able to speak with Ryan Lopes and was able to terminate the T-Mobile account.  A sales credit of $781.50 to Account 96818314. Current open balance is 30¢.

d. Hi-Speed Internet –State Library Info – More research into erate and rural libraries will be needed to make an informed decision. 

f. Website Fine Tuning: Inga and Geri will meet with Fiona.  They will review expectations of new website and request a proposal.  If Fiona’s proposal is under $1,000 and meets the expectations, the start of the new website can begin.  

           4.  New Business:   

a. New Trustee Orientation: Jan and Christine have met with Lexie and Frankie, respectively, and have gone over all duties/expectations for positions.

        b. July Calendar Items: All items met.

c. Library Lawn Maintenance: Lawn will now be maintained by Rex Rodanas.  Payment to Rex will be made by the Town of Stoddard. 

        d. Wall-Mounted Sanitizer Dispensers: Inga will install at library.

e. Re-Opening Plans: Inga will meet with Jan to discuss protocol for library re-opening. A detailed reopening plan will be drafted for next meeting.  

Next meeting date:  Monday August 17, 2020 7 pm

Adjournment at: 9:09 pm

Transcribed and Submitted by:  Christine Haase, Secretary

Summary list: 

Motions:  

Action Items and Directives: 

- Inga and Geri will coordinate a time to discuss the website with Fiona.  They will go over expectations and ask for a proposal for costs. 

-Inga and Jan will meet to discuss reopening procedure. 

-Inga will have detailed protocol outlined for reopening. 

-Inga to add reading log sheet to the next library newsletter.

- Inga to look into extended warranty at square trade for new computers.

-Look for more info on rural libraries e-rate.

-Inga to add tutorials for Hooplah and RB Digital to the library website.

-Geri will speak to Michelle Pong about the Town of Stoddard’s internet speed.  May reach out to Jim Coffee if needed. 

-Inga estimate sneeze guards for circulation desk from Granite State Glass. 

-Christine will get measurements of circulation desk area.  Using that info, Franz Haase can quote a price on making required sneeze guards.

-Angel will get measurements on sneeze guards the town has to see if they can be used within library. 

-Inga, Lexie and Martha will come up with a date/schedule to discuss project management.  Inga has chosen Trello as the project management tool to use.