DPL Board of Trustees Minutes

Regular Meeting
Meeting date: 
Monday, September 21, 2020

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

DATE: September 21, 2020

TIME:  7 pm

 

TYPE OF MEETING: Regular “zoom” BOT meeting

PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Geri Bailey – Alternate, Deb Kingsbury – Alternate

ABSENT: none

PUBLIC PRESENT: none

 

           1. Call to Order: 7:03 pm

a. Roll call: Inga, Christine, Jan, Deb, Geri

b. Minutes: 08/17/20, approved and accepted, by voice, as presented.

c.  Correspondence: Elm City Rotary Grant, Kids Book and the Arts Grant - $297, Rex         Rodanas; two invoices for lawn services, need official invoice from Franz Haase for         sneeze guards.

d.  Public Comment: none

           2. Reports:

                                A.  Financial: Jan sent reports prior to meeting.  Explanation of CCI payments, will now                                     be automated as to not miss payment. Reviewed how digital bookkeeping is working.                                      Accepted as presented.                                

                                B.  Library Director: Review of director’s report prior to meeting. Added the two grants                                   given to library, reviewed new hours.

                                C.  Review of action Items:

  • Website – Inga & Geri – ongoing project, working on site organization
  • Sneeze guard – installed
  • Ventilation/air circulation requirements – ongoing info gathering as the weather changes
  • Computer keyboard covers – purchased
  • Revisions to re-opening plan – discussed
  • Mount 2 wall sanitizers – not mounted. Not sanitizer dispensers.
  • Pandemic Policy to BOT – will bring back to BOT next month with revisions.
  • Masks donated to library staff
  • Absentee ballot applications are available at library to pick up or print.

           3.  Old/Unfinished Business:

                                A. Re-opening issues

  • Ventilation – no air filter needed
  • Staffing Hours – reviewed.
  • Cleaning Routine – 1 hour does not seem sufficient. Possibility of hiring someone from the town. Discussion on cleaning routine – action item.
  • Social distancing – 6 feet – changed in re-opening plan

                                B. Bonding- Primex Certificate – Christine to add to the binder of library info.

                                C. Fibercast – current 25/2 with CCI. Angel looking into better pricing with Fibercast.                                         Library could really benefit from a faster speed. 

                                D. Pandemic Policy Review – will bring back to BOT next month

           4.  New Business:

                                A. September calendar – renewals

  • Landmark Audiobook license - will not be renewing. Expense does not justify use.
  • Norton antivirus – Automatically renewed in August.
  • Nubanusit Library Co-op dues – Inga will send info to Jan when she receives the renewal notice. 
  • DUNS and CAGE renewal – Bonnie Cohn completed.  Town Administrator,  Michelle Pong, will now be our POC for SAMs/DUNS/CAGE

                                B. Geri Bailey sworn in as alternate. 

 

 

Next meeting date:  Monday October 19, 2020 7:00 pm

 

Adjournment at: 9:32 pm

 

Transcribed and Submitted by:  Christine Haase

 

 

Summary list:

 

Motions: 

 

Action Items and Directives: 

  • Jan to contact Pat re: check from Kids Books and the Arts check made out to town
  • Track money spent for lawn services since 07/01/2020 – Jan will give total.
  • Angel to ask Library Trustee Assoc. if a statement in minutes is sufficient for us to use “discuss report, approve”.  Is it okay to switch to electronic receipts
  • Inga to look into additional library subs
  • Angel – add language in pandemic policy for if a library staff member becomes sick
  • Angel – check to see if library staff member is out for COVID if CARES funds would pay for time missed
  • Jan to meet with Inga and Martha to discuss cleaning routines
  • Christine will print and add Primex bonding certificate in library info book
  • Jan will look into CCI Contract to see if there are any fees should we break our contract with them to sign up with Fibercast
  • Christine to be sure invoice is sent to library for sneeze guards