DPL Board of Trustees Minutes

Regular Meeting
Meeting date: 
Monday, November 16, 2020

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

 

 

DATE: November 16, 2020

TIME:  7pm

 

TYPE OF MEETING: Regular “zoom” BOT Meeting

PRESENT: Angel Nicoletti – Chair, Jan Mcgonagle – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Debbi Kingsbury – Alternate

ABSENT:  Geri Bailey - Alternate

PUBLIC PRESENT: none

 

 

           1. Call to Order: 8:03

a. Roll call: Debbi, Jan, Christine, Inga

b. Minutes: Debbi, Kingsbury makes a motion to accept the minutes from the   10/19/20 BOT meeting as presented. Angel seconded the motion. The motion passed                unanimously.

c. Correspondence: none

d. Public Comment: none

           2. Reports:

                                A.  Financial: Treasurers report reviewed. Explanation of funds that are not visible in                                      TD account.  Jan will have this resolved by this weekend.  Debbi Kingsbury makes a                                         motion accept report.  Angel seconded motion.  The motion passed unanimously.

B.  Library Director: Reviewed Director’s report prior to meeting.  Decided to allow hours 4 hours/week @$12 for Ben before next meeting.  This time will be used to come up with programing that would best fit the needs of the community.                             

                                C.  Review of action Items:

  • Angel is looking into cost associated with canceling Consolidated contract. FiberCast will hold the free installation until the library is ready to move over. We are looking into total costs to make the switch and discuss again at the next meeting.
  • Jan looked into the slight difference in town/library records for payroll, books are set and balanced.
  • Inga sent Jan and Angel spreadsheet with staff hours/time used.
  • Angel checked with NHLTA on electronic storage. We are able to store records electronically as long as they are available upon request.  This was conveyed to Jan prior to BOT meeting. 
  • Geri and Inga spoke with Joe P. about technology needed for FiberCast upgrade. They are in the process of choosing a router.
  • Angel reached out to Bergeron Mechanical Systems in regards to ventilation.She was referred to Richard Parks with WV Engineering, who sent a proposal.

           3.  Old/Unfinished Business:

                                A. Re-opening Issues

  • Ventilation – WV Engineering report/proposal was not as informative as we had hoped.Current plan can continue as is - open windows, masks, sneezeguards, sanitizer etc.
  • The town will not provide any compensation for missed work hours due to COVID.

B. FiberCast – Inga spoke with FiberCast - 25/25 should be sufficient to meet the library’s needs.  New router would be needed, projected expense $100-$200. Inga will outline the full cost associated with changing to FiberCast to present at our next meeting.

                                C. Pandemic Policy – Policy reviewed prior to meeting.  Discussion on wording on how                                  compensation will be made to employees unable to work due to COVID. Angel will make                             changes to policy.

D. Website – Progress is being made on the website project.  Fiona should have a sample homepage for us to see at next month.  Jan made a motion to Spend $8/month and up to $20/year for domain name. Angel seconded the motion. The motion passed unanimously.

E. ALA Membership dues due - The bill for ALA Membership dues has not yet been. Once received it will be scanned to Jan for payment. 

           4.  New Business:

A. Budget 2021 – Inga’s budget was reviewed, and changes were made.  Angel will bring              this to the next Selectman’s meeting on November 30, 2020.

B. Review Borrowing Policies – Deferred to next meeting.  

C. Holiday Payment Policy for Staff on Thanksgiving and Christmas – This year with the library being open more hours, the issue of holiday pay for employees came up.  Employees who were supposed to work on the day of the holiday, on which the library is closed, will receive compensation for that day.  This policy will be reviewed again in January for 2021.

D. Library Policy for Publicizing Community Events – Deferred to next meeting.

E. November Calendar Items – November items were reviewed. 

F. More Durable Outdoor Sign – Inga will ask the Friends if they would be interested in                 purchasing the sign.

 

  

Next meeting date:  January 18, 2021

 

 

Adjournment at: 10:25pm

 

 

Action Items and Directives: 

  • Jan to review time sheets to see what time has been used for the extra hours that were passed for the budget beginning 07/01/20.
  • Inga to bring 3- 5 key community needs and programing ideas to our next meeting
  • Angel to get back in touch with Bergeron
  • Inga will bring full cost to make the change to FiberCast to next meeting.
  • Angel will change the wording to the pandemic policy to include how library staff will be paid in the event of COVID related absence.
  • Inga will send the revised budget to BOT.
  • Angel to put an inquiry in on the pump alarm.
  • Jan to pay for the PO Box which is due in November.
  • Jan will also review Pandemic Policy and make suggestions to specific wording.

 

 

Transcribed and Submitted by:  

Christine Haase

Secretary