DPL Board of Trustees Minutes
DAVIS PUBLIC LIBRARY
STODDARD, NH
BOARD OF TRUSTEES
DATE: December 21, 2020
TIME: 7 pm
TYPE OF MEETING: Regular “Zoom” Board of Trustees Minutes
PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer (arrived at), Christine Haase – Secretary, Inga Cullen – Director
ABSENT: Debbi Kingsbury – Alternate, Geri Bailey – Alternate
PUBLIC PRESENT: None
Call to Order:
Roll Call- Inga, Christine, Angel
Minutes – The minutes were accepted as presented
Correspondence – Inga called the Stymest family to express condolences. Biblionics subscription is due. Inga sent the invoice to Jan to pay - $800.
Public Comment: None
Reports
Financial – The Financial Reports were reviewed prior to our meeting.
-Angel questioned why there were no heating deductions in this month’s report. Jan has not yet received any record from the Town of Stoddard as to the library’s charges for heating. Jan will call and see what the encumbered expenditures are up to currently.
-Collection Maintenance account is being used differently now than it has in the past. Many items purchased now fit better under Office Supplies.The Office Supplies account is currently left with about 32% of funds and Collection Maintenance currently at 92.5%. The Board discussed and decided to move some of the Collection Maintenance funds to Office Supply.Current budget for Collection Maintenance is $600.We will change the budgeted line to $200 for Collection Maintenance and the remaining funds will move to Office Supplies.
Library Director: Reviewed Director’s report prior to meeting.
-Angel questioned the status of the new website. Inga updated the Board on the progress of the website project. Fiona is hoping to have something for us to review next month. She will leave “place holders” on the website for areas where Inga is working on the content.
Community Project – Reviewed prior to meeting.Ideas were shared for programing ideas for the library to offer patrons based on the interest shown on the survey. Inga already has contacts/leads for some of the programing ideas that came to light.
Review of Actions Items
• Jan – Extra hours budgeted from 7/1/20 but not used due to the pandemic. There is about $4,000 left in payroll from the extra hours not used. We have extra funds available in the surplus to use Ben Hill up to 8 hours weekly, for the remainder of the fiscal year, to help with programing.
• Angel – Ventilation project follow up. Angel spoke with WV Engineering and they completely understood we were not moving forward with the project at this time.
• Angel –Tattersal will be coming to change the pump alarm battery change 12/29 around noon. They will also change security and fire alarm batteries.
• Jan paid for the PO Box online.
Old/Unfinished Business
Ventilation/capacity limitations for duration of Pandemic. At this point keeping windows cracked open and keeping the numbers inside the building low are good measures for the library.
FiberCast- The library will move ahead with the FiberCast installation. Total cost to install/equipment $150-$250, cancellation of Consolidated $129 and monthly cost of $60.
Website – The website was discussed during review of the Directors Report.
Pandemic Policy – The Pandemic Policy was reviewed before the meeting.
Website – The website was discussed during review of the Directors Report.
Budget 21/22 – We will work on the budget in the January meeting.
ALA Membership dues
New Business
Identify holidays for 21/22– Will discuss at January meeting.
Dec 26, 2020: Marth submitted a request to have the day after Christmas off. Rather than closing the library, Ben Hill will sub Martha’s hours on Saturday December 26, 2020.
Review borrowing policies – Will discuss at January meeting.
Parameters for library publication of community projects. Inga brought up the need for the town of Stoddard to have one place to see community events. Her main question would be what parameters we would advise to advertise other town happenings in our newsletter. The worry was the time commitment for Inga to add another organization’s event information. The decision made was for Inga to reach out to the different town groups and let them know she would be happy to add their event to our monthly newsletter. It will be listed just as the event, date/time and name and number of a contact for that event. If the event is not received prior to monthly deadline, no event can be listed on the newsletter.
Thoughts about honoring the Stymest Family – Inga would like to learn more about all the support the Stymest Family has offered the library through the years. We will continue discussion at the January meeting.
Next meeting date: January 18, 2020
Adjournment at: 9:36 pm
Transcribed and Submitted by: Christine Haase, Recording Secretary
Summary list:
Motions:
Angel made a motion to move forward with FiberCast installation. After the installation we will cancel CCI. Christine so moved. Jan seconded the motion. The motion passed unanimously.
Angel made a motion to accept the Pandemic Policy as written. Jan so moved. Christine seconded the motion. The motion passed unanimously.
Angel made a motion to hire Ben Hill for a max of 8 hours per week to work on projects coming from the Community Survey. Jan so moved. Christine seconded the motion. The motion passed unanimously.
Action Items and Directives:
Jan will reach out to the town to get the up to date encumbered expenditures.
Jan and Lexi Currie will touch base about the current expense recording and profit/loss moving forward.
For January meeting Inga/Ben bring a couple of programing ideas to the board.
Inga call Tatersal confirm alarm time
Jan is submitting a change to the contacts for Property Protection Monitoring. Adding Christine as a contact should someone need to be contacted.
Jan and Angel will meet to sign some documents for the TD banking accounts.
Inga will speak to Michelle Pong to see if they would be honoring the Stymests in the annual report.