DPL Board of Trustees Minutes

Regular Meeting of BOT
Meeting date: 
Monday, January 18, 2021

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

DATE: January 18, 2020

TIME:  7 pm

 

TYPE OF MEETING: Regular “Zoom” Board of Trustees Minutes

PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Geri Bailey – Alternate

ABSENT:  Debbi Kingsbury – Alternate

PUBLIC PRESENT: None

 

  1. Call to Order: Angel called the meeting to order at 7:06 pm.
  1. Roll Call – Jan, Geri, Christine, Inga
  2. Minutes – The minutes were accepted with corrections.
  3. Correspondence – Inga has renewed her ALA membership, invoice for dues $30 sent to Jan.
  4. Public Comment - None
  1. Reports
  1. Financial – The financial reports were reviewed.
  • Angel asked for clarification on what the Internal Maintenance account would cover.  Jan explained it would cover items such as painting, refinishing etc. within the library.
  • An explanation of the funds in the Exterior Maintenance account was given. The library shows $1,300 in the Exterior Maintenance account, while the town was showing $1,800. 
  1. Library Director – The Library Director report was reviewed prior to the meeting. 
  • Jan asked Inga for an explanation of the increase in RB Digital usage.  RB Digital charges $3.99 per week, per patron, for the digital content. 
  1. Review of Action Items  

                           •   Encumbered expenditures – Jan clarified the encumbered                                             expenditures with Pat Putnam. 

                           •  Jan worked with Lexie regarding current expense recording/ P&L.

                           •   Programming Ideas – Inga and Ben have three programs in the works                           for January. Inga is working on the programs for February.

                           •   Confirm Tattersall battery changes- Inga confirmed the batteries were                          changed.

                           •   Add Christine as contacts for Property Protection Monitoring- Jan                                 added Christine as a contact.   

                           •   TD Bank document signatures –Jan and Angel have completed this.

                           •   Ask if Town plans to honor Stymests in Annual Report- Inga spoke with                         Michelle and they plan on honoring MaryLou by placing a bench and the                           dedication of the garden at the Gould House.

  1. Old Business
  1. Budget – The draft budget was reviewed, and some figures were changed.  Inga will send the updated copy to the Trustees. We are at a current 3.98% increase.  This will be reviewed again at the February meeting.  Account Non-Books/Video has been renamed to Non-Book Resources.
  2. Fibercast_- The library has signed up for FiberCast.  Installation date is to be determined.  The new router has been purchased. 
  3. Website – Fiona expects to report in February.   
  1. New Business
  1. 21/22 Holidays
  • Labor Day – September 6, 2021
  • Thanksgiving – November 25, 2021
  • Christmas – December 25, 2021
  • New Year’s Day – January 1, 2022
  • Memorial Day – May 30, 2022
  1. Circulation Policy Review – Inga will review the circulation policy and update. After update it will be sent to the board for review.
  2. Library honor of the Arnie and Marylou Stymest. A couple of ideas were discussed. Planting a hydrangea surrounded by kindness rocks, painted by the children in town. This will be brought back up in February with a more concrete idea.
  3. January Calendar items – Moved to February meeting.

                                 •    Goals for 21/22 programming, circulation, etc.

                                 •    Property Management Protection bill

                                 •    Check Telephone and Internet Contracts for renewal  

                    e.    Parking lot striping – Moved to February meeting.

 

Next Meeting Date: February 15, 2021

 

Adjournment at: Meeting adjourned at 9:45

 

Transcribed and Submitted by:  Christine Haase, Recording Secretary

 

Summary list:

 

Motions: 

  • Angel made a motion to accept the minutes from the December meeting with corrections.  Jan so moved.  Christine seconded the motion.  The motion passed unanimously.
  • Angel made a motion to accept the financial reports as presented.  Christine so moved. Jan seconded the motion.  The motion passed unanimously.

 

 

Action Items and Directives: 

  • Angel will contact Michelle Pong with the library’s hours to be sure the library is plowed prior to scheduled opening time.
  • Inga will ask Fiona about the capabilities of Google Analytics on our new website.  To show total website traffic and the actions within the website, are people getting where they are trying to go. 
  • Inga will reach out to The Friends to see if they have any interest in the future of possibly changing how they fund library projects. 
  • Inga will update the comments in column G on the budget spreadsheet to reflect the changes that were made to the lines. 
  • Inga will review the borrowing policy and update and send to the board for review.