DPL Board of Trustees Minutes

Regular Meeting of BOT
Meeting date: 
Monday, February 15, 2021

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

 

DATE: February 15, 2020

TIME:  7 pm

 

TYPE OF MEETING: Regular “Zoom” Board of Trustees Minutes

PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Debbi Kingsbury – Alternate (kicked off Zoom mid-meeting)

ABSENT:  Geri Bailey – Alternate

PUBLIC PRESENT: None

 

        1. Call to Order: Angel called the meeting to order at 7:09pm.

  • Roll Call – Jan, Christine, Inga
  • Minutes – The minutes were accepted as presented.
  • Correspondence –
  • Inga spoke to a representative at Canon because she is experiencing problems with the printer.The representative believes that this is due to us using a non-Canon brand ink cartridge.  Inga will purchase a Canon cartridge to test this theory before going back to Canon. 
  • Inga is not certain Irving filled the propane tank last week.The gauge seems to show a low reading. Angel called Irving and was told this was filled.Inga will check the gauge once more and if it is low Angel will reach back out to Irving.
  • Inga received a letter requesting an insurance letter for the library.This request was sent to Jan, who investigated this with Pat Putnam.This request was sent to us in error and will be sent to the correct party.
  • Public Comment - None

 

2. Reports

  • Financial– The financial reports were reviewed and accepted.
  • Library Director – The Director’s report was reviewed.
  • Review of Action Items

                      •   Angel emailed Michelle Pong with the new library hours for snow plowing.

                      •   Inga and Fiona spoke about the website capabilities of Google Analytics, to show website                                                traffic.  This could be helpful to let us view how the website is being used and where any                                                disconnect or missed steps might be.

                      •   Inga did not get a change to ask Friends if they might like to change how they fund                                              projects. This will stay on her to-do list.

                      •   Inga updated the budget column G to reflect changes and sent out to the Board.

                      •   Review and update Borrowing Policy and submit to Board – Inga

 

3. Old Business

  • Budget – The board reviewed the proposed budget and discussed reasoning behind the line items changed. This will be submitted to the BOS Monday February 22, 2021.
  • Honoring Stymests – Kindness rocks will be painted and displayed with a plaque, around the Rose of Sharon plant that Mary Lou had planted at the library.
  • Fibercast installation – The library is online with Fibercast internet.
  • Parking Area Striping - Angel spoke to Carl Patton and they will get back to her with a price on the pricing for the parking lot.

 

4. New Business

  • Circulation/Borrowing Policy review – Inga will reword the current policy to her liking and bring it back to the Board in March.
  • Goals for 21/22 – Inga’s main goal for this is to facilitate a full recovery of the library’s pre-COVID statistics.A goal of 50 community members collectively joining in the discussions as to what the library can offer our community.Double digit average attendance for programming, children and adult programs.Increase in library usage, measured by circulation of a minimum of 10%.
  • Property Management Protection bill – Pat Putnam will tell Jan when this bill is received by the town.This should come through before next meeting.
  • Telephone contract expires June 30, 2021.
  • Elections in May, expiring terms. Angel’s term is up in May and she would gladly stay on for another term or pass the position on to someone else.
  • Performance evaluations – Angel will send the Trustees an evaluation form where we can share our feedback.All info will be combined, and Angel will perform the evaluation.
  •  
  • ASRL – October 20-23 Reno, NV
  • NHLTA – May 12 & 13

 

Next Meeting Date: March 15, 2021

 

Adjournment at: Meeting adjourned at 9:05.

 

Transcribed and Submitted by:  Christine Haase, Recording Secretary

 

Summary list:

 

Motions: 

  • Angel made a motion to accept the minutes from the December meeting with corrections.Jan so moved.Christine seconded the motion.The motion passed unanimously.
  • Angel made a motion to accept the financial reports, double checking the dues.Christine so moved. Jan seconded the motion.The motion passed unanimously.

 

 

 

Action Items and Directives: 

  • Inga will check the gauge on the propane tank. If it still shows low Angel will reach out to Irving for explanation.
  • Jan will send Pat Putnam an email about the insurance letter request so it can go to the correct person.
  • Inga will look into shelving options for the children’s room and bring her results to our next meeting.
  • Inga will send a copy of the budget reflecting the change in heat and bottom line.
  • Inga will get our Consolidated Communication plan updated. Internet services will be removed.She will ask if the cancellation fee for the internet can be waived because we are choosing to keep our phone service with Consolidated.
  • Angel will check with the Library Association to see if there are any rules or regulations as to where late fees need to be used.
  • Inga will bring updated borrowing policies to our March meeting.
  • Jan will have status of Property Management Protection bill before next meeting.