DPL Board of Trustees Minutes
DAVIS PUBLIC LIBRARY
STODDARD, NH
BOARD OF TRUSTEES
DATE: March 15, 2021
TIME: 7 pm
TYPE OF MEETING: Regular “Zoom” Board of Trustees Minutes
PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer, Inga Cullen – Director, Geri Bailey - Alternate
ABSENT: Christine Haase – Secretary, Debbi Kingsbury – Alternate
PUBLIC PRESENT: Dean Dorman – Member of Public
- Call to Order - Angel called the meeting to order at 7:06pm
- Roll Call – Angel, Jan, Inga, Geri
- Minutes - The minutes from the February meeting were accepted as presented.
- Correspondence – Consolidated Communications internet was cancelled but phone lines are still active.The address was reconfirmed to be sure that information was correct.
- Printer: The Canon brand ink did not solve the problem with the printer. Inga will contact customer Service to find a solution, as that did not help.
- The propane tank was filled in February.A new reminder will be added to the BOT calendar to make sure this happens in the fall before the snow.
- Public Comment - None
- Reports
- Financial - The financial reports were reviewed.
- The Board investigated funding and where anticipated spending should occur prior to end of the year; Non-books, video & maintenance, Hoopla or RB Digital.
- Lawn maintenance costs reviewed. Angel confirmed there is $1300 in next year’s Town budget.
- The Board needs to think of ways to spend down this year’s funds.
- Library Director – The directors report was reviewed.
- Review of Action Items
• Check propane tank gauge to confirm it’s not low. Propane filled and new reminder will be created in the fall to fill before it snows.
• Confirm with Pat Putnam who insurance letter should go to. Jan confirmed this was not the Library’s responsibility.
• Shelving options for Children’s Room – This is one of the items that was mentioned as an option for the available budget $ use before year end.
• Send copy of budget reflecting change in heat and bottom line. Inga sent revision to the Trustees.
• Get updated Consolidated Communications plan with Internet
service removed. Ask for waiver of cancellation fee. – Inga
• Check with NHLTA about use of late fees – Angel wrote to NHLTA and there is no need to keep track of late fees if fines adopted.
• Bring updated Borrowing Policy to March meeting –Inga revised and there are some clarifications in being made.
• Property Management Protection Bill status – Jan paid the Property Management bill.
3 Old Business
- Budget – confirmed we have budgeted for change to Fibercast.
- Consolidated Communications Contract. Jan will follow up on the Consolidated Contract.
- Elections – Election sign up at Town Hall 3/22- 3/26. Trustees reviewed succession and planning options for board positions.
- E Reader Borrowing Policy update
- Circulation Policy
- Performance Evaluation plans.Inga must do a self-evaluation and the Trustees will meet to do Inga’s evaluation.
- Plans to accomplish goals for 2022.Goals will be created using the Conversation Series. Inga will develop 3 measurable objectives to support each goal.
- NHLTA Conference May 12 & 13. The NHLTA Conference will be held on Zoom, no travel costs.
- New Business
- Ben Hill-. Ben has a transportation issue until May but will do the program about trees remotely.
- Town Elections May 11. Town Meeting May 18 7p Lucy B Hill
Community Room in the JFES.
- State Library Statistics Submission – Inga is working on this.
- Trustee Annual Report to Town – Angel submitted at the end of February.
- Library Director Report to Town. Inga submitted to Michelle Pong, will send to Trustees.
Next Meeting Date: April 19, 2021
Adjournment at: Meeting adjourned at 9:30 pm.
Transcribed and Submitted by: Christine Haase, Recording Secretary
Summary list:
Motions:
- Angel made a motion to accept the financial reports. Geri seconded the motion. The motion passed unanimously.
Action Items and Directives:
- Jan will add column to explain credit/transfer for each item in the financial reports.
- Inga and Jan will come up with ideas to spend down current budget and bring to the April meeting.
- Inga submitted the Library Director’s report to Michelle Pong.She will distribute to the Trustees.
- Inga to give Ben and Martha performance reviews.
- Inga will fix RB Digital on Catalog Page on Electronic Resource area.
- Inga will scan Consolidated bill to the drive for Jan and Lexi to follow up to remove Lexi and to get explanation on the bill.There may be a change to bundle pricing after removing the internet.
- Inga to clarify the Borrowing Policy.
- Inga to set FiberCast billing up for recurring payments.
- Ina complete self-evaluation prior to next month’s meeting
- Angel to arrange special meeting for the Trustees for a consensus on evaluations.
- Inga come up with Goals for 2022 and present to Trustees.
- Jan and Inga will pursue new individuals interested in joining the Trustees.
- Angel will get on ballet.
- Angle to write letter to Select Board to get Dean Dorman on the ballet.