DPL Board of Trustees Minutes

Regular Meeting of BOT
Meeting date: 
Monday, April 19, 2021

Davis Public Library

STODDARD, NH

BOARD OF TRUSTEES

 

DATE: April 19, 2021

TIME: 7 pm

 

TYPE OF MEETING: Regular “Zoom” Board of Trustees

PRESENT: Angel Nicoletti – Chair, Jan McGonagle – Treasurer, Christine Haase – Secretary, Inga Cullen – Director, Geri Bailey - Alternate

ABSENT:  Debbi Kingsbury – Alternate

PUBLIC PRESENT: Don Healy

 

  1. Call to Order: Angel called the meeting to order at 7:06pm.
  • Roll Call – Geri, Christine, Inga, Jan, Don, Angel
  • Minutes - The minutes from the March meeting were accepted as presented. 
  • Correspondence – Consolidated Communications sent a bill dated 03/31/2021 for $155.38 and a FiberCast bill was also sent on 04/01/2021.Inga will call Consolidated to get clarification on the bills.
  • Public Comment - None
  1.  
  • Financial - The financial reports were reviewed.
  • Library Director – The directors report was reviewed. Inga gave us a better understanding of the ALA Grant that the library was awarded and how the funds will be used. 
  • Review of Action Items of Mar. 15
  • Jan added a column in financial report to explain credit/transfer item.
  • Jan and Inga came up with ideas to spend down current budget.Items that will be purchased are books, DVDs and a new printer.
  • Inga sent the Library Director’s Report sent to Michelle Pong and the Trustees.
  • Performance reviews for Martha and Ben – Inga
  • Inga has fixed the RB Digital error on website.
  • The bill has been scanned Consolidated bill to the Drive to allow Jan and Lexi to remove Lexi’s name; Consolidated did not remove Lexi’s name yet.Ascertain if removing Internet changes the Bundle Pricing.
  • Inga will change the wording on Borrowing Policy and eReader policy and send to Angel and Christine.
  • Inga is waiting on FiberCast to set up recurring payments for.We can make online payments currently.
  • Inga has completed a self-evaluation and will meet with Angel Tuesday April 20, 2021 for her Performance Review.
  • The Trustees met to do Inga’s Performance Evaluation.
  • Measurable goals for 2022. – Inga presented her goals and how she plans to execute them.
  • Angel found a new individual interested in becoming a Trustee. Don Healy joined the meeting.
  1. Old Business
  • Consolidated Contract – Discussed and will reevaluate at the next meeting. There is some clarification needed.
  • The printer will need to be replaced.Inga will research on a new printer and ink cost and present next month.
  • E Reader Borrowing Policy - Inga will make changes to the wording and send to Angel and Christine.
  • Circulation Policy - Inga will make changes to the wording and send to Angel and Christine.
  • Goals for 21/22 were sent prior to the meeting and reviewed with the Trustees.
  • NHLTA Conference will be held virtually May 12 and 13.If Inga attends, she may need a sub as Thursday May 13th is a day she is working at the library.
  • State Library Statistics are due in May.Inga will submit these to the state.
  • Parking Lot striping.The parking lot has been swept and Angel will reach out to let them know the snow/sand is gone.
  1. New Business
  • Review CoVid restrictions. All COVID restrictions will remain in place, except for quarantining the books.
  • Jan sent the Annual Financial Report to Town.
  • Inga has created a new job description for Martha as the description on file was outdated.
  • Third staff member was discussed.We would need to do more research on how a third staff members salary would be paid.
  • Inga reviewed how the ALA Connect with Community grant will be used.

 

Next Meeting Date: May 17, 2021 at 7 pm

 

Adjournment at: Meeting adjourned at 9:09 pm.

 

Transcribed and Submitted by:  Christine Haase, Recording Secretary

 

Summary list:

 

Motions:

  • Angel made a motion to accept the financial reports. Christine seconded the motion.  The motion passed unanimously.
  •  

Action Items and Directives: 

  • Inga will record the Board Meeting for May so Christine can use the recording for May’s minutes.
  • Jan/Lexi will contact Consolidated Communications for clarification on the 03/31/2021 bill received. She will also gather information on cancelling one of the two Consolidated Communication phone lines and changing one to Ooma.
  • Inga will email Franz Haase about building a new shelf in the children’s room that will follow the same design as the current shelving.
  • Jan and Inga will work together to summarize the communications bills.We are now using FiberCast, Consolidated Communications and will move one phone to Ooma.All monthly fees will be addressed.
  • Inga will change the wording on Borrowing Policy and eReader policy and send to Angel and Christine.
  • Inga will reach out to FiberCast to set up recurring payments.
  • Inga will do some research on a new printer and ink cost.
  • Angel will let the company that does the parking lot striping that the parking lot has no snow, and the sand has been swept so they can go ahead with the project.
  • Jan will ask Pat Putnam if any extra funds in town accounts can be used for payroll, should a third employee be hired.
  • Inga will reach out to Micki Falcone to see if she was interested in subbing.
  • Inga will create a narrative to explain how the payroll budget will work if a third employee were to be hired.