DPL Board of Trustees Minutes

Regular BOT Meeting
Meeting date: 
Thursday, October 7, 2021

DAVIS PUBLIC LIBRARY

STODDARD, NH

BOARD OF TRUSTEES

 

DATE: October 7, 2021

TIME:  7 pm

 

TYPE OF MEETING: Regular Board of Trustees Meeting

PRESENT: Don Healy – Chair, Jan McGonagle – Treasurer, Inga Cullen – Director, Christine Haase – Secretary

ABSENT:  Angel Nicoletti – Alternate, Debbi Kingsbury – Alternate

PUBLIC PRESENT:

 

  1. Call to Order – Don called the meeting to order at 7:03 pm.
  • Roll Call – Christine, Jan, Inga, Don
  • Minutes – The minutes from the Regular Board of Trustees Meeting August 16, 2021, meeting were reviewed and accepted as presented. 
  • Correspondence – The Trustees received a letter from the State of NH Attorney General Department of Justice regarding a review of the library’s trust fund files. A copy of the library page in the Stoddard Annual Report will satisfy the requirement.
  • Public Comment – None

 

  1. Reports
  • Financial – The financial reports were reviewed. The reports covered the months of August and September.   
  • Library Director - Inga shared the report from August by email and then reviewed verbally with the Trustees. 
  • Review of Action Items & Directives
  • Update on General Information form. The General Information form has been updated and saved in the files on the laptop.
  • Jan and Inga will meet to finalize the residual funds. Jan and Inga met and finalized the funds from the 21 FY budget.
  • Jan will discuss the air filter purchase with Michelle Pong.The expense of the air filter will not be covered by the town.Given the current masking policy in place and ability to distance within the library, we will not move forward with the purchase of air filters at this time.
  • Inga will contact Brian Wakeman to get a quote for scraping/painting the exterior of the building.Inga spoke to Brian, and he hopes to get to the library within the next few weeks for this project.If he cannot make it before the weather changes, this project will be on hold until the spring.
  • Inga will reach out to the Library Association to see the legality of asking patrons about vaccination status. While asking is legal for the library to ask vaccination status of patrons, it may not be the best practice for the library.We will continue the requirement of masking in the building, regardless of vaccination status.
  • Don will contact Rex Rodanas regarding crushed stone along the perimeter to prevent backsplash on siding. Don has not yet contacted Rex Rodanas on this topic.

 

  1. Old Business
  • Fence Issue – This issue has been settled. The town agreed to allow the library to take the expense to stabilize out of the library’s maintenance funds, that come from the town.
  • Air Filters – The topic of the air filters has been tabled at this time.
  • Fire Alarm Situation – There is still a problem with the fire alarm system.This does seem to be an issue from the Consolidated Communications line.
  • Ooma Status – Ooma phone service is up and running.Inga is pleased with the service so far.
  1. New Business
  • Plan for Bequest of $5000. This will be tabled until we get a clearer understanding of how the funds will be issued and applied.
  • Proposed Staff Addition – Inga presented her staff addition.The Trustees voted to add personnel for a total of 15 hours per pay period.
  • Preliminary Budget for 2022 FY – In Inga’s proposed budget plan 2.74% increase FY 21/22.A copy of the proposal will be added to the Google Drive for the Trustees to review again prior to our November 1, 2021 meeting.

 

 

Next Meeting Date: November 1, 2021 at 7 pm

 

Adjournment at: Meeting adjourned at 8:50 pm.

 

Transcribed and Submitted by:  Christine Haase, Recording Secretary

 

 

Summary list:

 

Motions:

  • Don entertained a motion to accept the minutes from the August 16, 2021 BOT meeting as presented.Jan so moved. Christine seconded.The motion passed unanimously.
  • Don entertained a motion to add library personnel for a total of 15 hours per pay period.Jan so moved. Christine seconded.The motion passed unanimously.

 

Action Items and Directives: 

  • Jan and Inga will meet to discuss discretionary library funds due to the change in fiscal year.
  • Don will send a copy of the library’s page in the town report to satisfy the request from the NH Attorney General Department of Justice.
  • Inga will ask the Library Association about rules regarding funds bequest to a library.